Senior Procurement and Sourcing Specialist

ENEC Operations; United Arab Emirates; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading company in the energy sector is seeking a Procurement Specialist to manage high-risk procurement requests. The role involves strategic sourcing, coordinating tenders, and ensuring compliance with procurement procedures. Candidates should have a Bachelor's degree and at least 5 years of relevant experience in supply chain management.

Qualifications

• Minimum 5 years of relevant experience in Supply Chain or Procurement.
• Preferred certifications include CIPS, C.P.M., and PMP.

Responsibilities

• Handle procurement requests for High Risk goods/services.
• Prepare and propose bidders list and manage issued tenders.
• Negotiate terms and prices with suppliers.

Skills

Procurement

Negotiation

Communication

Education

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Supply Chain Management

Job description

Job Purpose

To handle procurement requests for High Risk goods/services, coordinate and process all aspects of the procurement process up to the award and execution of the agreement/contract.

Key Activities, Responsibilities & Accountability

Activity: Strategic Sourcing and Procurement

Responsibilities and Accountabilities:

1. Receive procurement requests (Change orders, Minor tenders, Major tenders, single source, critical procurement, emergency procurement, medium value purchase, and general expenditure) for High Risk goods/services to initiate the procurement process.
2. Prepare and propose bidders list, follow up with suppliers by email and phone to ensure registration, and issue Expression of Interest (EOI) prior to issuing tenders/RFPs.
3. Challenge the Technical Evaluation Criteria (TEC) to ensure alignment with the Scope of Work (SOW), and prepare Procurement Strategy and bidders list for management approval as per Sub-Delegation of Authority (Sub-DOA).
4. Prepare and issue Invitation to Tender (ITT) and Tender Package documents, ensuring all relevant requirements are incorporated, including legal and insurance aspects.
5. Manage issued tenders and coordinate all correspondence between Bidders and End-Users, including issuing Tender Bulletins and clarification requests.
6. Manage site visits, pre-bid meetings, and technical presentation meetings if required.
7. Ensure all bids are received by the bid closing date, verify submissions according to instructions, and seek management approval when required.
8. Arrange Technical and Commercial bid openings through bid opening committees or sourcing tools, ensuring compliance of all submitted proposals.
9. Liaise with FNA team for receiving bid bonds, ensuring their applicability and validity as per procurement procedures.
10. Review the Technical Evaluation Report (TER), scrutinize/challenge results to ensure TEC alignment, recommend evaluation enhancements, and report findings to the procurement Head/Manager.
11. Conduct commercial evaluation of bids after approvals, ensuring quoted values are accurate and reasonable, and obtain management approval for evaluation results.
12. Coordinate with legal and insurance teams for non-compliant bids and lead discussions with suppliers on terms and conditions as per procurement procedures.
13. Negotiate terms and prices with suppliers as requested by ENEC management and seek approvals when required.

Responsibilities & Accountabilities (contd.)

1. Monitor the validity of commercial bids during tenders in progress.
2. Prepare Recommendation for Award (RFA) aligned with the approved procurement strategy and evaluation results, and submit for management approval as per Sub-DOA.
3. Prepare and review agreement documents for the awarded supplier, facilitate execution, and upload signed agreements into the ERP system.
4. Set up Purchase Orders/Contracts on the ERP system for executed agreements and submit for approval to enable the user/FNA receipt process.
5. Compile all agreements’ documents and correspondences, ensuring information is organized in a single file plan.
6. Coordinate with Risk Management and End Users proactively and efficiently.
7. Prepare, issue, and update reports on procurement processes and activities as required.
8. Assign the agreement to Contract Management for post-award responsibilities.
9. Assist contract management and users during the execution of agreements, especially on commercial aspects.
10. Evaluate supplier performance during the tendering stage.
11. Ensure timely closure of iServices tickets assigned to Procurement Section.

Professional Certifications & Qualifications

Bachelor’s Degree in Business Administration or Supply Chain Management

Experience

Minimum 5 years of relevant experience in Supply Chain, Supply Chain Management, or Procurement, preferably in the energy, oil, and gas sector.

Preferred Certifications:

• Chartered Institute of Procurement and Supply (CIPS)
• Certified Purchasing Manager (C.P.M.)
• Project Management Professional (PMP)