Executive Assistant

Eaton; Dubai; Hybrid; USD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant, where you will play a vital role in supporting senior leadership. This position requires exceptional organizational skills and the ability to manage complex tasks in a fast-paced environment. You'll coordinate schedules, prepare materials for important meetings, and handle confidential information with discretion. Be part of a team that values inclusion, diversity, and sustainability while enjoying a vibrant lifestyle in one of the world's most exciting cities. This is your chance to make a significant impact in a company dedicated to shaping the future of power management.

Benefits

Annual mentoring program

Ongoing learning opportunities

Structured employee development processes

Work-life balance with hybrid work model

Recognition and rewards system

Qualifications

• 10+ years of experience in large multinational organizations.
• Proven experience as an executive assistant supporting senior leadership.

Responsibilities

• Manage complex scheduling and calendar coordination.
• Organize materials for meetings and executive-level summaries.
• Coordinate domestic and international travel arrangements.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Problem-Solving Skills

Time-Management Skills

Interpersonal Skills

Flexibility

Confidentiality

Education

Bachelor's degree in Business Administration

Equivalent experience in management

Tools

Project Management Tools

Job description

Eaton has been a key player in the Middle East for 40 years. Last July, we announced the construction of a new sustainable campus in Dubai, which will bring together our commercial, manufacturing, and support functions, providing room for future growth.

About Eaton

Eaton is a power management company where we provide energy-efficient solutions that help our customers effectively manage electrical, hydraulic and mechanical power more efficiently, safely and sustainably. Eaton is dedicated to improving the quality of life and the environment through the use of power management technology and services. Eaton has approximately 96,000 employees and sells products to customers in more than 175 countries.

We are seeking a highly organized, proactive, and professional Executive Assistant. The Executive Assistant will provide high-level administrative, operational, and project coordination support, ensuring the VP’s activities run smoothly and effectively. The ideal candidate will be a self-starter with strong communication skills, attention to detail, and the ability to manage confidential information in a fast-paced technical environment.

What You’ll Do

• Manage complex scheduling and calendar coordination across internal teams, clients, and external stakeholders.
• Organize and prepare materials for meetings, presentations, and reports; compile data and produce executive-level summaries.
• Screen and prioritize emails, correspondence, and requests, ensuring timely follow-up and appropriate responses.
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Act as a liaison between the VP and internal/external stakeholders, ensuring smooth communication flow.
• Track key projects, deliverables, and initiatives, proactively following up on deadlines and action items.
• Handle confidential information with discretion and maintain a high level of professional integrity.
• Assist with organizing team events, meetings, conferences, and technical workshops.
• Perform general administrative duties such as filing, record-keeping, procurement requests, and office management tasks.
  
  
  

Qualifications

• Bachelor's degree or equivalent experience in business administration, management, or a related field.
• 10+ years of related experience in large Multinational Organizations
  
  
  

Skills

• Proven experience as an executive assistant or in a similar role supporting senior leadership.
• Exceptional organizational and time-management skills.
• Strong interpersonal and communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Excellent problem-solving skills and attention to detail.
• Flexibility and adaptability in a fast-paced environment.
• Professional demeanor and a positive attitude.
• Experience with project management tools and software is a plus.
• Demonstrated ability to communicate and coordinate with others.
• Skilled in navigating & collaborating with multiple stakeholders in a complex organization.
• Strong sense of urgency & solid organization skills, able to resolve problems efficiently.
• Self-motivated & driven.
  
  
  

What We Offer You

• Being part of a company that has been in business for more than 100 years, is well known in the industry, and has a major impact on the energy industry
• Work in a company that is commitment to Inclusion & Diversity and Sustainability
• Annual mentoring program, Eaton University, a reward, and recognition system
• Ongoing Learning and Career Development Opportunities in a global company. Build your career and apply internally for our open positions worldwide
• Strong, agile and diverse team locally and globally
• Strong processes and state-of-the-art systems and tools
• Structured employee development processes, open feedback culture with development plans
• Detailed induction support and well-structured onboarding
• Balance your work and life with a hybrid worktime model
  
  
  

Living and Working in Dubai

Dubai is a vibrant, cosmopolitan city known for its modern architecture, luxurious lifestyle, and rich cultural heritage. Living and working in Dubai offers an exceptional quality of life with world-class amenities, a safe environment, and a thriving expatriate community. Experience a dynamic blend of work and leisure in one of the world’s most exciting cities.

Ready to make a difference? Join Eaton’s Dubai Team and be part of a company shaping the future of sustainable manufacturing and power management!

We are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law.

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