Executive Assistant and Administrative Officer - Regent International School

Fortes Education; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Officer to enhance operational efficiency within a vibrant Nursery environment. This role involves greeting and directing parents, guests, and vendors, alongside providing essential administrative support. Ideal candidates will possess a Bachelor's degree and at least four years of administrative experience. Strong communication skills, proficiency in Microsoft Office, and the ability to converse in Russian are crucial. Join a collaborative team where your contributions will significantly impact the daily operations and create a welcoming atmosphere for all visitors.

Qualifications

• Minimum of 4 years of professional administrative experience.
• Strong computer skills with proficiency in Word, Excel, and PowerPoint.

Responsibilities

• Provide office support services to ensure efficiency within the Nursery.
• Answer, screen, and forward incoming phone calls while providing basic information.
• Maintain supplies inventory and perform clerical duties such as filing and photocopying.

Skills

Administrative Support

Communication Skills

Interpersonal Skills

Computer Skills

Russian Language

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Purpose : The Administrative Officer is responsible to meet, greet and direct Parents, Guests and Vendors to staff. The post holder will also provide secretarial, clerical and administrative support in in an effective and efficient manner

Main Accountabilities :

• Provide office support services in order to ensure efficiency and effectiveness within the Nursery
• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Provide general support to visitors
• Take parents on a tour of the Nursery
• Receive and sort daily mail / deliveries / couriers
• Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
• Update appointment calendars and schedule meetings / appointments
• Assist in preparation of meetings, conferences and conference telephone calls
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Work collaboratively with various stakeholders to complete key tasks & projects
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
• Perform other clerical receptionist duties such as filing, photocopying and collating, faxing.
• Candidate should be able to converse in Russian language.

Job specification :

• Bachelor's degree in any discipline
• Minimum of 4 years of professional administrative experience
• Ability to effectively communicate information and ideas in written and verbal format, and build and maintain relationships.
• Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.
• Excellent interpersonal skills with the ability to work effectively with all levels of staff and management