Assistant Shipping Executive

GAC Marine L.L.C; Dubai; On-site; AED 60,000 - 75,000; Full time

Job summary

A leading company in the marine industry is seeking an Operations Assistant to support vessel handling operations. The role involves ensuring timely completion of services, maintaining records, and liaising with suppliers. Ideal candidates should have a university degree and strong communication skills. Freshers are welcome if they show potential and willingness to learn.

Qualifications

• Minimum Graduate with a University degree or equivalent.
• Knowledge of written & spoken English.

Responsibilities

• Assist in operational matters related to vessel handling.
• Create service records for invoicing purposes.
• Support the Operations team with vessel visits.

Skills

Communication

Proactivity

Education

University degree

Job description

Job Description

We are seeking a dedicated Operations Assistant to join our team and assist with operational matters related to vessel handling. The ideal candidate will ensure timely and professional completion of services while maintaining accurate records and invoices.

Responsibilities

1. Assist in operational matters related to vessel handling to ensure timely and professional completion of services.
2. Create service records in the operational system to ensure all services rendered are accurately recorded for invoicing purposes.
3. Ensure supplier invoices related to the jobs are received in the supplier invoice management system and liaise with suppliers for any invoicing requirements.
4. Support the Operations team with vessel visits or attendance as needed.
5. Assist with customer queries and requirements regarding services rendered.
6. Help in promptly passing operationally closed job files for invoicing.
7. Ensure on-time renewal of company-provided Government IDs.
8. Assure availability and proper use of Personal Protection Equipment (PPE) as required.

Job Requirements

• Educational Qualification: Minimum Graduate with a University degree or equivalent.
• Professional Qualification: Knowledge of location and traffic rules; port/customs rules and regulations.
• Specialist Knowledge: Proactive, well-dressed, and mannered.
• Communication / Language: Knowledge of written & spoken English.
• Computer Aptitude: Good knowledge of computer and phone usage.
• Experience: +1 year experience in a similar field. Freshers can also be considered, based on their academics, personality, and aptitude for the job. Necessary plans should be in place to develop their skills and competencies.