Office Coordinator (UAE National)

مناطق رأس الخيمة الاقتصادية (راكز); Ras Al Khaimah; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Office Coordinator to provide essential administrative support and ensure seamless operations. This role involves managing schedules, facilitating communication, and coordinating projects across teams. The ideal candidate will excel in multitasking and possess strong organizational skills, with a keen eye for detail. Join a dynamic environment where your contributions will enhance team efficiency and support executive functions. If you are action-oriented and thrive under pressure, this opportunity is perfect for you.

Qualifications

• 2-3 years of experience in office coordination or executive support.
• Strong verbal and written communication in English and Arabic.

Responsibilities

• Manage calendars, meetings, travel, and communication for the line manager.
• Oversee daily office functions and maintain supplies and workflows.

Skills

Organizational Skills

Communication Skills

Microsoft Office

Multitasking

Confidentiality

Education

Bachelor's degree in Business Administration

Tools

SAP

Project Management Tools

Job description

Job Purpose:

The Office Coordinator provides comprehensive administrative and organizational support to the department and line manager. This role ensures the efficient operation of daily activities, supports communication across teams, manages schedules and travel logistics, and contributes to project coordination and task tracking. The ideal candidate will be proactive, organized, and able to handle confidential information with discretion.

Core Responsibilities:

• Executive & Administrative Support:

Manage calendars, meetings, travel, expenses, and communication for the line manager; draft and edit reports and presentations.

• Office & Operations Coordination:

Oversee daily office functions, liaise with internal departments, and maintain supplies, systems, and workflows.

• Project & Task Management:

Track departmental tasks, coordinate cross-functional projects, and support the preparation of updates and documentation.

• Team & Event Coordination:

Organize meetings, staff events, onboarding, and maintain team records and organizational charts.

• Stakeholder & Communication Management:

Serve as a liaison for internal/external stakeholders, ensure clear communication, and handle confidential information responsibly.

Qualifications & Experience:

• Bachelor’s degree in business administration or any related field.
• Minimum 2–3 years of relevant experience in office coordination or executive support.
• Experience supporting senior executives or cross-departmental teams is an advantage.
• Strong verbal and written communication in English and Arabic.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook); SAP or project tool exposure is a plus.
• Exceptional organization, multitasking, and prioritization skills.
• Professional, discreet, and action-oriented with strong follow-up ability.
• Able to work independently and under pressure.
• High attention to detail and accountability.
• Strong interpersonal skills with a service-oriented mindset.