Executive Assistant – FM and Engineering

Wynn Al Marjan Island; Ras Al Khaimah; On-site; AED 120,000 - 180,000; Full time

Job summary

Wynn Al Marjan Island is seeking a highly professional Executive Assistant to support the Vice President and Executive Director of Facilities & Engineering. This role requires a polished individual who thrives in a dynamic environment, providing critical administrative support and managing communications. Candidates should have a minimum of 3 years’ experience and a bachelor's degree, with proficiency in Microsoft Office and strong organizational skills.

Qualifications

• Minimum 3 years’ experience in a senior administrative or executive assistant role.
• Formal PA/EA training preferred.
• Fluent in spoken and written English.

Responsibilities

• Provide full executive support including diary management and document preparation.
• Manage meeting agendas, minutes, and follow-ups.
• Coordinate travel bookings and itineraries for senior management.

Skills

Organizational skills

Interpersonal skills

Emotional intelligence

Education

Bachelor’s degree or equivalent administrative qualification

Tools

Microsoft Office

SharePoint

Teams

Job description

General Purpose

We are looking for a highly professional and resourceful Executive Assistant to support the Vice President and Executive Director of Facilities & Engineering. This role provides critical administrative and executive support, acting as a central coordination point for senior leadership, interdepartmental communication, calendar and travel management, and document control. The ideal candidate is discreet, polished, and thrives in a dynamic, multinational environment with high expectations of confidentiality and efficiency.

Daily Operations

• Provide full executive support including diary management, call screening, correspondence handling, and document preparation.
• Manage meeting agendas, minutes, follow-ups, and calendar invites for internal and external engagements.
• Maintain organized filing systems for reports, letters, compliance documents, and departmental communications.
• Prepare presentations, reports, and briefing materials with a high standard of formatting and accuracy.
• Coordinate travel bookings, visa arrangements, and itineraries for senior department heads and management.
• Act as liaison between the executive office and stakeholders including contractors, resort leadership, and staff.
• Oversee office administration including desk allocations, supply coordination, and internal team communications.
  
  

Company And Department Responsibilities

• Maintain professional grooming, communication, and conduct in line with brand expectations.
• Adhere to the company’s Code of Conduct, sustainability values, and health and safety standards.
• Champion administrative best practices and confidentiality in handling sensitive information.
  
  

Competencies and Requirements

Experience

• Minimum 3 years’ experience in a senior administrative or executive assistant role, ideally within hospitality, real estate, or large corporate environments.
  
  

Education

• Bachelor’s degree or equivalent administrative qualification with formal PA/EA training preferred.
  
  

Language Skills

• Fluent in spoken and written English; additional languages a plus.
  
  

Technology Skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Visio) and digital collaboration tools (e.g., SharePoint, Teams).
• Experience with expense management tools and executive calendar platforms preferred.
  
  

Personal Qualities

• Highly organized, proactive, and emotionally intelligent.
• Strong interpersonal skills with the ability to interact across all levels of the organization.
• Calm under pressure, with a polished, professional demeanor and exceptional discretion.