Executive & Administrative Assistant

AEGIS; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is looking for a highly organized Executive & Administrative Assistant to support their Managing Director. This role is perfect for a proactive individual skilled in multitasking and maintaining confidentiality. You will manage communications, coordinate office operations, and handle HR functions, playing a crucial role in the smooth operation of the organization. With opportunities for professional growth and a supportive environment, this position offers a chance to significantly impact the company's success while working closely with senior leadership.

Benefits

Competitive Salary

Professional Growth Opportunities

Dynamic Work Environment

Benefits Package

Qualifications

• 3+ years of experience as an Executive Assistant or in a similar role.
• Proven ability to manage confidential information with discretion.

Responsibilities

• Provide high-level support to the Managing Director, including calendar management.
• Handle HR-related tasks such as onboarding and employee records.

Skills

Organizational Skills

Confidentiality

Communication Skills

Microsoft Office Suite

Time Management

HR Functions

Education

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Human Resources

Tools

Office Management Tools

Job description

We are seeking a highly organized and trustworthy Executive & Administrative Assistant to support our Managing Director. This role is ideal for a proactive individual who excels at multitasking, maintains strict confidentiality, and is experienced in both administrative and HR functions. The successful candidate will play a key role in ensuring smooth day-to-day operations and providing personal and professional support to the MD.

Key Responsibilities :

• Provide high-level administrative support to the Managing Director, including calendar management, travel arrangements, and meeting coordination.
• Maintain strict confidentiality with all sensitive information and personal matters.
• Manage internal and external communication on behalf of the MD.

Handle HR-related tasks such as employee records, onboarding, coordination with payroll and benefits providers, and other administrative HR functions.

• Coordinate office operations, supplies, and vendors as needed.
• Prepare reports, presentations, and other documents as requested.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Minimum 3 years of experience in a similar executive assistant or administrative role.
• Demonstrated ability to handle confidential information with discretion.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and office management tools.
• Ability to work independently, anticipate needs, and take initiative.
• A dynamic and supportive work environment.
• Opportunities for professional growth and development.
• Competitive salary and benefits package.
• The chance to work closely with senior leadership and make a significant impact on the company's success.

Requirements