Document Management Lead

Wood; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in engineering is seeking a Document Management Lead for their operations in Sharjah, UAE. This full-time role focuses on overseeing document control processes within major Brownfield oil and gas projects. Candidates should have extensive experience in electronic document management systems and the ability to lead a team effectively.

Qualifications

• Minimum of 15+ years of experience in major Brownfield oil & gas projects.
• Experience in a supervisory role.

Responsibilities

• Oversee and coordinate the document control team.
• Ensure project documentation is managed and transmitted as required.
• Produce reports for project management review.

Skills

Communication

Leadership

Document Management

MS Office Suite

SharePoint

Adobe

Education

B.Sc. in Engineering

Tools

Adobe

SharePoint

Documentum

ProjectWise

Job description

Job Description

Wood is recruiting for a Document Management Lead to join our team in Sharjah, UAE. This is a full-time office-based role with business trips.

Job Description

Wood is recruiting for a Document Management Lead to join our team in Sharjah, UAE. This is a full-time office-based role with business trips.

Responsibilities

Remarkable people, trusted by clients to design and advance the world.

Wood is recruiting for a Document Management Lead to join our team in Sharjah, UAE. This is a full-time office-based role with business trips.

#Wood #UAE #Sharjah #Engineering

The role

This is an exciting opportunity for an experienced Document Management Lead to join our Iraq Operations Business. This role is full time residential based in Sharjah, UAE

Our Clients and Projects

Designing the future. Transforming the world.

Job Description

Wood is recruiting for a Document Management Lead to join our team in Sharjah, UAE. This is a full-time office-based role with business trips.

Responsibilities

Remarkable people, trusted by clients to design and advance the world.

Wood is recruiting for a Document Management Lead to join our team in Sharjah, UAE. This is a full-time office-based role with business trips.

#Wood #UAE #Sharjah #Engineering

The role

This is an exciting opportunity for an experienced Document Management Lead to join our Iraq Operations Business. This role is full time residential based in Sharjah, UAE

Our Clients and Projects

Designing the future. Transforming the world.

Key Accountabilities & Responsibilities

• Oversee, coordinate, and supervise the document control team with responsibility for setting and managing day to day workload, coaching, and guiding team, and managing performance
• Ensure all project documentation is imported into document management system and filed accordingly
• Oversight of the archiving of Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention, and disposition of the records
• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
• Ensure that hard copy and electronic record files are maintained in good order to comply with QA requirements
• Run document control reports from document control system
• Ensure document management procedures satisfy project, client, and regulatory requirements
• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
• Monitor progress of in-house and Client reviews of technical data
• Contribute to compilation of final project dossiers, as built portfolios, and archiving
• Establish and maintain systematic and comprehensive Project Filing Systems
• Produce exception reports, comment overdue reports and any other reports for Project Management review
• Maintenance of the project s document storage structure
• Perform all supervisory duties required to run the Document Management department
• Communicate with Project Manager, Client and Third Parties to agree standards, systems, handover and close - out of project activity to meet project requirements
• Liaise with Engineering teams to ensure the Document Distribution Matrix is set up to meet project needs
• Ensure the document management system is set up and maintained to support the project
• Ensure that departmental work instructions are developed and maintained (if applicable) to complement Global standard procedures
• Be involved in developing and maintaining of document management performance targets
• Ensure the team is fully trained in all systems and that they work in accordance with the procedures / work instructions and to the project distribution matrices
• Facilitate meetings relating to operational interfaces of document management
• Train project or external personnel on how to interrogate the document management system
• Manage a coordinated approach to resolving procedural issues in a timely mann
  

Expected

• B.Sc. or equivalent degree in the Engineering discipline from an accredited university.
• Minimum of 15+ years relevant experience in major Brownfield oil & gas projects, including at least five (5) years in similar position.
  
  

Knowledge, Skills, And Experience

• Significant broad and deep experience with electronic document management systems and processes
• Experience in supervising teams in a lead role
• Advanced MS Office Suite skills
• Advanced skills in SharePoint/Documentum/ProjectWise or similar electronic document management system
• Advanced skills in Adobe
• Excellent Communication skills - both written and verbal
• Advanced skills in word processing, spreadsheets, database applications and electronic data management systems
  
  

Personal Attributes

• Excellent organisational skills and a logical and ordered approach
• Effective communication and interpersonal skills
• Able to lead, motivate and develop a team
• Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the outputs
  

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