Document Management Lead

Wood PLC; Sharjah; On-site; AED 150,000 - 200,000; Full time

Job summary

A global consulting and engineering firm is seeking a Document Management Lead in Sharjah, UAE. This full-time role requires overseeing document control teams, ensuring accurate documentation, and managing major oil and gas projects. The ideal candidate has over 15 years of experience, including significant experience in similar roles. They will promote a diverse workforce and commitment to professional development within the company.

Benefits

Medical Insurance

Group Life and Personal Accident Insurance

Employee Share Plan opportunity

Tailored professional development plans

Qualifications

• Minimum 15+ years of relevant experience in major Brownfield oil & gas projects.
• 5+ years in a similar role.

Responsibilities

• Oversee and supervise the document control team.
• Ensure project documentation is imported and filed correctly.
• Transmit documentation to clients as per requirements.
• Generate reports and maintain document storage structure.

Skills

Electronic document management systems

Leadership

Advanced MS Office skills

SharePoint

Excellent communication

Education

B.Sc. in Engineering

Tools

Documentum

ProjectWise

Adobe

Job description

JOB DESCRIPTION

Wood is recruiting for a Document Management Lead to join our team in Sharjah, UAE. This is a full-time, office-based role with business trips.

RESPONSIBILITIES

Remarkable people, trusted by clients to design and advance the world.

Wood is recruiting for a Document Management Lead to join our team in Sharjah, UAE. This is a full-time, office-based role with business trips.

Wood #UAE #Sharjah #Engineering

The role

This is an exciting opportunity for an experienced Document Management Lead to join our Iraq Operations Business. This role is full-time and based in Sharjah, UAE.

Our Clients and Projects

Designing the future. Transforming the world.

Wood is an integral part of operations in Iraq, with a growing footprint across the country. With a 90-year heritage, 10 major contracts, and over 850 employees, we have the skills, expertise, and asset knowledge to support clients in delivering energy security and decarbonisation ambitions.

We excel in supporting complex upstream and midstream oil and gas projects in Iraq, providing maintenance, modifications, and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy, and developing a sustainable national workforce for long-term regional growth.

What we can offer

• Meaningful projects delivered to high-profile clients in Iraq.
• Commitment to Diversity and Inclusion; we promote a diverse workforce with active employee networks.
• Competitive salary with regular reviews.
• Tailored professional development plans.
• Global connections with industry experts.
• Medical Insurance for inpatient and outpatient care.
• Group Life and Personal Accident Insurance.
• Employee Share Plan opportunity.
• Long Service Award to recognize loyalty at 5-year milestones.

Key Accountabilities & Responsibilities :

• Oversee and supervise the document control team, manage workload, coaching, and performance.
• Ensure project documentation is imported and filed correctly in the document management system.
• Oversee archiving of project and corporate records, both hardcopy and electronic.
• Transmit documentation to clients as per requirements.
• Maintain good order of hard copy and electronic records to meet QA standards.
• Generate reports from the document control system.
• Ensure procedures meet project, client, and regulatory standards.
• Handle all aspects of project documentation using various practices and EDMS.
• Monitor review processes of technical data.
• Assist in compiling final project dossiers and archiving.
• Establish and maintain systematic project filing systems.
• Produce reports for project management review.
• Maintain the project's document storage structure.
• Perform supervisory duties for the Document Management department.
• Coordinate with project managers, clients, and third parties on standards and handover activities.
• Work with engineering teams to set up document distribution matrices.
• Maintain and support the document management system.
• Develop and update departmental work instructions.
• Develop and monitor document management performance targets.
• Ensure team training on systems and procedures.
• Facilitate operational meetings related to document management.
• Train personnel on system interrogation.
• Resolve procedural issues promptly.

QUALIFICATIONS

What makes you remarkable?

We value diversity and encourage applicants with relevant experience, even if they don't meet every criterion.

Expected :

• B.Sc. or equivalent in Engineering from an accredited university.
• Minimum 15+ years of relevant experience in major Brownfield oil & gas projects, including 5+ years in a similar role.

Knowledge, skills, and experience :

• Extensive experience with electronic document management systems and processes.
• Experience leading teams.
• Advanced MS Office skills.
• Proficiency in SharePoint, Documentum, ProjectWise, or similar systems.
• Advanced Adobe skills.
• Excellent communication skills.
• Strong skills in word processing, spreadsheets, databases, and data management systems.

Personal attributes :

• Excellent organizational and logical skills.
• Effective communication and interpersonal skills.
• Leadership qualities to motivate and develop teams.
• Ability to work under pressure with attention to detail.

ABOUT US

Wood is a global consulting and engineering leader in energy and materials markets, operating in 60 countries with around 35,000 employees.

Diversity Statement

We are an equal opportunity employer, committed to diversity and inclusion, considering all qualified applicants regardless of race, color, age, religion, gender, or other characteristics.