Document Controller ( UAE National with Family Book)

AL TAYER GROUP LLC (Ventures division); Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative support professional to join their Projects team. This role involves managing documentation systems, maintaining financial reports, and coordinating with suppliers to ensure timely deliveries. The ideal candidate will have a graduate degree and 2 to 3 years of relevant experience, showcasing strong skills in data maintenance and project coordination. This opportunity offers a chance to contribute to impactful projects in a dynamic environment, making it perfect for those looking to advance their career in project administration.

Qualifications

• 2 to 3 years of relevant experience in administrative support.
• Strong skills in documentation and data management.

Responsibilities

• Manage documentation for efficient storage and retrieval.
• Prepare comparisons of supplier quotes and manage purchase orders.

Skills

Documentation Management

Data Maintenance

Microsoft Excel

Project Coordination

Financial Reporting

Education

Graduate in any discipline

Tools

MS Projects

Job description

*UAE National with family book required*

Job Purpose

To provide all the necessary document / data maintenance support to the Projects team and manage all the administrative responsibilities as functionally required.

Essential Roles and Responsibilities

1. Manage documentation system for efficient and orderly storage and retrieval of drawings/documents and other information. Maintain and update all necessary records, files and database.
2. Collate data and maintain Site Status Reports with all the necessary updates with the ongoing projects in Microsoft Excel/ MS projects.
3. Receive tender documents and material specifications from the Project Managers and examine the requirement. Coordinate with the client/consultant on clarifications.
4. Prepare a detailed comparison of the quality of the items and the price quoted by suppliers, obtain approval from the project managers and raise purchase orders on the most cost-effective and viable supplier.
5. Assist with the preparation of LPOs and follow up with suppliers for the timely delivery of goods as per terms and conditions indicated on the purchase orders.
6. Update Financial Status Reports to keep a regular track of actual expenses vs. Budgets and report variations, if any, at every stage of projects.
7. Distribution of relevant reports to different divisions like Design/contractor and update them with project progress/status.

Desired Candidate Profile

Education/Certification and Continued Education:
Graduate in any discipline.

Years of Experience:
2 to 3 years relevant experience.