Document Controller & Site Support Coordinator

Engie; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading energy company is looking for a Document Controller & Site Support Coordinator to manage documentation on a major solar project in Abu Dhabi. This role involves overseeing compliance, coordinating communication, and maintaining the PROCORE platform. Candidates should have at least 5 years of experience in document control and a Bachelor's degree in a relevant field. English fluency and strong organizational skills are essential. This is a full-time, permanent position.

Qualifications

• Minimum 5 years of document control experience on EPC or infrastructure projects.
• Strong knowledge of document management platforms.
• Familiarity with project lifecycle documentation.

Responsibilities

• Maintain the document control system (PROCORE).
• Ensure compliance and streamline communication.
• Coordinate submission, review, and approval of project documents.

Skills

Document management platforms

Organizational skills

Communication skills

Detail-oriented

Education

Bachelor's degree in Business Administration or Engineering

Tools

PROCORE

Job description

Job Description

Title : Document Controller & Site Support Coordinator

About ENGIE

ENGIE group is a global reference in low-carbon energy and services. Together with our 96,000 employees, our customers, partners, and stakeholders, we are committed to accelerating the transition towards a carbon-neutral world through reduced energy consumption and environmentally friendly solutions. Inspired by our purpose, we reconcile economic performance with positive impacts on people and the planet, leveraging our key businesses in gas, renewable energy, and services to offer competitive solutions.

Description about the Entity :

ENGIE's Business Unit for the Asia Middle East and Africa (AMEA) region is headquartered in Dubai. The region's activities include large-scale power generation, water desalination, district cooling, energy solutions, and renewables like green hydrogen, wind, and solar. We operate across the entire value chain, from strategy and design to engineering, construction, digital platforms, operations, financing, and outcome assurance. Using leading technologies, we create innovative energy and smart solutions to make the world a better place.

Description about the Project :

Join ENGIE and our project partners in shaping renewable energy's future with the Solar PV Project, located 100 km from Abu Dhabi. This groundbreaking initiative involves developing a 1,500 MW solar photovoltaic power plant, significantly contributing to the UAE's 2050 renewable energy target. You will be involved in the project's full lifecycle, from design and engineering to construction and operation, in a dynamic environment. This role offers stability and long-term impact for those passionate about renewable energy and making a difference.

About the job : Business Line : AMEA

Reporting to : Site Manager

Primary Location : Project Site - Abu Dhabi, UAE

Job Level : (Hay Level)

Employee Status : Permanent

Schedule : Full Time

Key activities and competencies

For the construction of the PV plant in the region, ENGIE seeks a Document Controller to manage documentation between ENGIE, the EPC Contractor, and the Offtake. Responsibilities include managing the PROCORE platform, ensuring compliance, traceability, and streamlined communication throughout the project lifecycle. Responsibilities :

• Maintain and administer the document control system (PROCORE), ensuring compliance with ENGIE and EPC requirements.
• Establish and enforce document numbering, version control, distribution workflows, and archiving per the Master Document Register (MDR).
• Coordinate submission, review, and approval of all project documents, including drawings, procedures, submittals, RFIs, minutes, and correspondence.
• Track EPC document deliverables according to the MDR, schedule, and deliverable matrix.
• Follow up on overdue responses and ensure comments are addressed and documented.
• Facilitate communication with EPC Contractor and Offtaker, ensuring version control and audit trails.
• Update document status logs and dashboards for reporting.
• Manage incoming and outgoing transmittals and maintain registers.
• Interface with legal, engineering, procurement, and QA/QC teams for confidential documents.
• Control PROCORE access permissions and user profiles.
• Ensure documentation for project milestones such as Design Freeze, Energization, PAC, and FAC.
• Assist in compiling final project records, including As-Built drawings, manuals, certificates, and reports.
• Conduct quality checks on documents for formatting, completeness, and metadata accuracy.
• Coordinate document coding and naming conventions with EPC.
• Provide PROCORE training and support to teams and contractors.
• Support audits by retrieving documentation and maintaining compliance evidence.
• Implement document retention schedules as per standards.
• Archive final documentation and support transition to O&M phase.
• Manage document confidentiality and sensitive information.
• Maintain project office supplies and track usage.
• Liaise with EPC Contractor and Owner's Engineer on administrative matters.
• Monitor office infrastructure needs and escalate maintenance.
• Handle site onboarding, logistics, and meeting coordination.

Key relationships

Internal :

• Project Director and Management Team
• HSE Manager
• Construction & Commissioning Teams
• Engineering, Procurement
• Owner's Engineer

External :

• PC Contractor
• Offtaker (EWEC)
• Lenders' Technical Advisor / Owner's Engineer
• Local Authorities
• Subcontractors and vendors

Required Qualifications

Qualifications :

Bachelor's degree or diploma in Business Administration, Engineering, or related field.

Minimum 5 years of document control experience on EPC or infrastructure projects, preferably in solar, power, or energy sector.

Strong knowledge of document management platforms.

Familiarity with project lifecycle documentation: technical submittals, quality records, RFIs, As-Built packages.

Understanding of ISO 9001 documentation standards.

Experience coordinating with multiple stakeholders and following contractual procedures.

Detail-oriented with excellent organizational and communication skills.

Fluent in English.

Business Unit : GBU Renewables

Division : REN AMEA - GCC & PAK

Legal Entity : INTERNATIONAL POWER S.A., DUBAI BRANCH

Professional Experience : More than 3 years

Education Level : Bachelor's Degree