Document Controller - Site

Egis Group; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in construction consultancy is seeking a Document Controller in Abu Dhabi. The role includes managing project documentation, ensuring compliance, and improving document control processes. Qualified candidates should have a Bachelor's degree and significant relevant experience. This position offers competitive remuneration and the opportunity to work alongside a committed team in a dynamic environment.

Qualifications

• Minimum 5 years of experience as a Document Controller, with at least 3 years in a Consultancy role.
• Strong knowledge of document control systems and practices.
• Familiarity with documentation protocols and submission procedures.

Responsibilities

• Manage and maintain all project-related documentation.
• Ensure compliance with company and local regulatory requirements.
• Coordinate with teams to streamline document control processes.

Skills

Organization

Attention to Detail

Communication

Time Management

Education

Bachelor's degree in Administration or related field

Tools

MS Office Suite

Adobe Acrobat

Document management platforms (Aconex)

Job description

We are seeking a highly organized and detail-oriented Document Controller to join our team in United Arab Emirates. As a key member of our site operations, you will be responsible for managing and maintaining all project-related documentation, ensuring compliance with company standards and local regulatory requirements.

• Establish and maintain an efficient document control system for all project-related materials, including drawings, correspondence, submittals, and reports.
• Manage document flow between internal teams, consultants, contractors, and local regulatory authorities.
• Ensure timely distribution and tracking of all incoming and outgoing project documents.
• Maintain up-to-date records of all document versions and approvals in both electronic and hard copy formats.
• Review and verify document formats and metadata before submission to ensure compliance with client and authority requirements.
• Generate document control reports for project reviews and audits.
• Support project engineers and managers by retrieving, organizing, and submitting necessary documentation.
• Ensure confidentiality and security of sensitive project data.
• Coordinate with IT and project teams to maintain document management systems.
• Conduct regular audits to ensure documentation processes are followed effectively.
• Collaborate with cross-functional teams to streamline document control processes and improve efficiency.

Qualifications

• Bachelor's degree in Administration or a related field.
• Minimum of 5years of experience as a Document Controller on construction projects in the UAE with minimum 3 years in Consultancy role.
• Strong knowledge of document control systems and best practices.
• Proficiency in MS Office Suite (Word, Excel, Outlook), Adobe Acrobat, and document management platforms such as Aconex is a must.
• Familiarity with documentation protocols and submission procedures.
• Excellent organizational and time management skills.
• Strong attention to detail with the ability to handle large volumes of documentation accurately.
• Effective communication skills, both written and verbal.
• Ability to work under pressure and meet tight deadlines.
• Knowledge of construction industry documentation standards.
• Collaborative mindset with the ability to work effectively in a team environment.

Document Controller • Abu Dhabi, Abu Dhabi, United Arab Emirates