Document Controller and Planning Officer

Cloud Energy gas; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking a Document Controller and Planning Officer to ensure systematic management of project-related documents. This role is crucial in supporting project planning activities and ensuring compliance with regulatory requirements. You will manage document storage, version control, and facilitate communication between project teams and stakeholders. If you have a strong background in document control and project planning within the oil and gas sector, this position offers an exciting opportunity to contribute to significant projects in a dynamic environment.

Qualifications

• 5+ years in document control and project planning, preferably in oil & gas.
• Knowledge of UAE regulatory requirements for CNG/energy projects.

Responsibilities

• Maintain and organize all project documentation in electronic and hard copy.
• Assist in developing project schedules and monitor timelines.

Skills

Document Control

Project Planning

MS Office

SharePoint

Aconex

ISO 9001

MS Project

Primavera P6

Interpret Engineering Drawings

Education

Bachelor's degree in Engineering

Bachelor's degree in Business Administration

Bachelor's degree in Project Management

Certification in Document Control

Certification in Project Planning (PMP, PRINCE2)

Tools

MS Office

Aconex

MS Project

Primavera P6

Job description

Document Controller and Planning Officer

Education:
Bachelor's degree in Engineering, Business Administration, or Project Management.
Certification in Document Control (e.g., ISO 9001) or Project Planning (PMP, PRINCE2) is advantageous.
Familiarity with UAE regulatory requirements related to CNG/energy projects is a plus.
Proficiency in MS Office, SharePoint, Aconex, or similar EDMS.
Experience with MS Project, Primavera P6, or other scheduling tools.
Knowledge of ISO standards for document control.
Understanding of CNG/LNG project documentation requirements.
Ability to interpret engineering drawings and contracts.

Experience:
Minimum 5 years of experience in document control and project planning, preferably in oil & gas, transportation, or construction.
Experience working with engineering documents, contracts, and project schedules.

Job Purpose:
The Document Controller & Planning Officer is responsible for ensuring the systematic management, storage, and retrieval of all project-related documents while supporting project planning activities. This role ensures compliance with company policies, regulatory requirements, and efficient document flow across departments. Additionally, the officer assists in project scheduling, progress tracking, and reporting to facilitate timely project execution.

Responsibilities:
Maintain and organize all project documentation (drawings, contracts, reports, permits, etc.) in both electronic and hard copy formats.
Ensure proper version control, naming conventions, and document classification.
Distribute documents to relevant stakeholders and track approvals.
Manage access permissions and ensure data security.
Assist in developing project schedules using planning tools (e.g., MS Project, Primavera).
Monitor project timelines and update progress reports.
Coordinate with project managers and engineers to track milestones and deliverables.
Generate periodic reports on project status, delays, and corrective actions.
Ensure all documents comply with company standards, regulatory requirements, and ISO procedures.
Conduct periodic audits to verify document accuracy and completeness.
Act as a liaison between project teams, contractors, and government authorities for document submissions.

Company Industry:

• Oil & Gas

Department / Functional Area:

• Administration

Keywords:

• Document Controller And Planning Officer