Document Controller - Aconex

Hill International, Inc.; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global project management firm in Dubai is seeking a Document Controller to manage and oversee project documentation, ensuring accuracy and accessibility. The ideal candidate will have a minimum of 7 years' experience in document control and good knowledge of ACONEX systems. Responsibilities include coordinating documents, maintaining filing systems, and preparing reports for project meetings.

Qualifications

• Minimum of 7 years Document Control experience.
• Good working knowledge in ACONEX and its workflows.
• Demonstrable track record in the delivery of large multi-functional projects.

Responsibilities

• Manage and oversee documents for projects.
• Coordinate with various stakeholders to ensure completeness of archived documents.
• Prepare reports for progress meetings.

Skills

Document Control

ACONEX Document Management System

Oracle Suite

Communication

Team Coordination

Tools

SharePoint

Oracle EBS

I-procurement

Job description

General Description of Role and Responsibilities

Good working knowledge in ACONEX Document Management System, including workflows

Good working knowledge in Oracle Suite is an added advantage

Managing all documents within the PM tools; including documents, mails, workflows

Should be able to clarify document control queries from the PMC, Consultants, and contractor

Manage and oversee documents for projects.

Make sure all documents are created and signed, that data is accurate, and that the documents are stored and backed up.

Assist with document storage tasks that include scanning documents, copying documents, filing documents (physically or electronically) organizing documents and keeping them safe.

Ensure documentation is incorporated into master database / Library and retrieve as and when required by the team.

Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures if available.

Responsible for Control / Track / Issue of complete project documentation.

Coordination with the PMC teams and with Clients Project Management / Project Controls / Cost Control / Procurement team for project documents and for the pending workflow and its action

Point of contact and responsible for the Project documents

Manage the documents received for archiving and decide on key search string references to be specific (numbering system) to maintain data standardization.

Maintain confidentiality around sensitive documentations

Follow-up and coordinate with various stakeholders to ensure the completeness of the archived design / tender / contract / construction / close-out documents.

Coordination, support, and communication with Consultant / Project document controllers as and when required

Ensure the completeness and correctness of all documents within the PMI system.

Prepare / generate reports for the progress meetings / reporting and as and when requested by the team

Administrative activities and support as required by the corporate team

In case of any absence or annual leave of team member(s); need to cover their duties as assigned Qualifications, Experience, Knowledge and Skills

Minimum of 7 years Document Control experience

Good working knowledge in Aconex and its workflows

Act as project administrator for document control software (Aconex)

Demonstrable track record in the delivery of large multi-functional projects.

In-depth knowledge of document control systems and procedures.

A rounded profile, comfortable with working with diverse team members.

Effective in building good working relationships within the project team, and with project stakeholders.

Other duties as requested from time to time

Software Knowledge of Share point, Oracle EBS, I-procurement.