Document Controller - Aconex

Hill International; Abu Dhabi; On-site; USD 60,000 - 80,000; Full time

Job summary

A global consulting firm in Abu Dhabi is seeking an experienced Document Controller with over 7 years of experience in document management. The role requires expertise in Aconex and involves managing project documentation, coordinating with stakeholders, and ensuring data accuracy. Ideal candidates should demonstrate effective collaboration skills and have a strong understanding of document control systems. This is an excellent opportunity to contribute to large-scale projects and work with a diverse team.

Qualifications

• Minimum of 7 years Document Control experience.
• Good working knowledge in Aconex and its workflows.
• Demonstrable track record in the delivery of large multi-functional projects.
• In-depth knowledge of document control systems and procedures.
• Comfortable with working with diverse team members.

Responsibilities

• Manage all documents within the PM tools.
• Clarify document control queries from various stakeholders.
• Ensure documentation is incorporated into master database.
• Coordinate with the PMC teams and clients.
• Prepare/generate reports for meetings as required.

Skills

ACONEX Document Management System

Oracle Suite

Document Control

Sharepoint

Project Administration

Team Collaboration

Tools

Aconex

Oracle EBS

I-procurement

Job description

Hill International, with more than 3,000 professionals in 100+ offices worldwide, provides program management, project management, construction management, and other consulting services to clients in a variety of market sectors. Hill has participated in over 10,000+ project assignments with a total construction value of more than $600 billion. Engineering News-Record magazine recently ranked Hill as the eighth-largest construction management firm in the United States. For more information on Hill, please visit our website at www.hillintl.com.

General Description of Role and Responsibilities:

• Good working knowledge in ACONEX Document Management System, including workflows
• Good working knowledge in Oracle Suite is an added advantage
• Managing all documents within the PM tools; including documents, mails, workflows
• Should be able to clarify document control queries from the PMC, Consultants, and contractor
• Manage and oversee documents for projects.
• Make sure all documents are created and signed, that data is accurate, and that the documents are stored and backed up.
• Assist with document storage tasks that include scanning documents, copying documents, filing documents (physically or electronically) organizing documents and keeping them safe.
• Ensure documentation is incorporated into master database/Library and retrieve as and when required by the team.
• Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures if available.
• Responsible for Control/Track/Issue of complete project documentation.
• Coordination with the PMC teams and with Clients Project Management / Project Controls / Cost Control / Procurement team for project documents and for the pending workflow and its action
• Point of contact and responsible for the Project documents
• Manage the documents received for archiving and decide on key search string references to be specific (numbering system) to maintain data standardization.
• Maintain confidentiality around sensitive documentations
• Follow-up and coordinate with various stakeholders to ensure the completeness of the archived design/tender/contract/construction/close-out documents.
• Coordination, support, and communication with Consultant/Project document controllers as and when required
• Ensure the completeness and correctness of all documents within the PMI system.
• Prepare/generate reports for the progress meetings/reporting and as and when requested by the team
• Administrative activities and support as required by the corporate team
• In case of any absence or annual leave of team member(s); need to cover their duties as assigned

Qualifications, Experience, Knowledge and Skills:

• Minimum of 7 years Document Control experience
• Good working knowledge in Aconex and its workflows
• Act as project administrator for document control software (Aconex)
• Demonstrable track record in the delivery of large multi-functional projects.
• In-depth knowledge of document control systems and procedures.
• A rounded profile, comfortable with working with diverse team members.
• Effective in building good working relationships within the project team, and with project stakeholders.
• Other duties as requested from time to time
• Software Knowledge of Share point, Oracle EBS, I-procurement.