Document Controller (225-722)

TALENTMATE; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading recruitment and staffing company is seeking a Document Controller to join their team in Sharjah. The successful candidate will manage document organization, ensure compliance with company standards, and support project documentation needs. Key responsibilities include optimizing workflows, training staff, and maintaining precise document management systems. Candidates should have strong attention to detail, excellent organizational skills, and a relevant bachelor's degree. A competitive salary and professional growth opportunities are offered.

Qualifications

• Proven experience in document control or similar administrative position.
• Strong proficiency with document management software and systems.
• Excellent organizational skills and attention to detail.

Responsibilities

• Coordinate and oversee the organization’s document management systems.
• Ensure all documentation adheres to established company standards.
• Manage and safeguard the filing and storage systems for documents.

Skills

Organizational skills

Attention to detail

Communication skills

Education

Bachelor’s degree in business administration or related field

Tools

Document management software

Job description

Job Description

A Document Controller plays a pivotal role in maintaining and managing an organization's documents to ensure that the right information is available to the right people at the right time. This position is crucial for maintaining a well-organized infrastructure of documents, minimizing the risk of error or miscommunication that may arise from outdated or missing information. A Document Controller is responsible for the accurate recording, storage, and retrieval of documentation in both electronic and paper formats. They work closely with various departments to ensure compliance with company standards and facilitate smooth document management processes. Precision, attention to detail, and a comprehensive understanding of digital file systems and document control procedures are essential qualities for success in this role.

Responsibilities

• Coordinate and oversee the organization’s document management systems for accuracy and efficiency.
• Ensure all documentation adheres to established company standards and regulations.
• Assist in the preparation and modification of documentation for project requirements.
• Facilitate regular audits of the company's document management practices for quality control.
• Collaborate with department managers to streamline document processes and optimize workflows.
• Manage and safeguard the filing and storage systems for electronic and physical documents.
• Distribute documents to relevant stakeholders in a timely and efficient manner.
• Train staff on proper document management techniques and usage of related software systems.
• Monitor and review submissions received to ensure completeness and compliance with guidelines.
• Address and resolve problems related to document discrepancies or accessibility issues.
• Stay updated with advancements in document management technologies and best practices.
• Provide reports and feedback to management regarding document management activities and issues.
  
  

Requirements

• Proven experience in a document control or similar administrative position.
• Strong proficiency with document management software and systems is required.
• Excellent organizational skills and attention to detail with multi-tasking capabilities.
• Good understanding of project management principles and document workflows.
• Ability to prioritize tasks and manage time effectively under tight deadlines.
• Exceptional communication skills with the ability to work collaboratively with others.
• A bachelor’s degree in business administration, information management, or related field is preferred.
  
  

Job Details

Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Sharjah Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/

Sector: Recruitment & Staffing

What We Offer

About The Company

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