Document Controller (225-630)

Talentmate; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading company in Dubai is seeking a Document Controller to manage and maintain its documents and records. The ideal candidate will have strong organizational skills and experience in document control, ensuring compliance and efficiency in document management practices.

Qualifications

• Proven experience in document control or record management roles is essential.
• Ability to work independently and manage multiple tasks under tight deadlines.
• Understanding of regulatory requirements and compliance in document control.

Responsibilities

• Develop and maintain a comprehensive document control system.
• Conduct regular audits to ensure compliance with document control policies.
• Provide training on document management procedures.

Skills

Organizational skills

Attention to detail

Communication

Interpersonal skills

Education

Bachelor's degree in Business Administration

Bachelor's degree in Information Management

Tools

Document management software

Job description

A Document Controller plays a crucial role in managing and maintaining an organization's documents and records. As a key figure in information management, the Document Controller is responsible for ensuring that documents are stored correctly, easily accessible, and updated as needed. They serve as the gatekeepers of data, making sure that both paper and electronic documents support current projects and processes. By implementing effective document control practices, they enhance organizational efficiency and compliance with company standards and regulatory requirements. The role typically requires a high level of organizational skills, attention to detail, and familiarity with document management software. Success in the position ensures streamlined operations and the integrity and security of company documentation.

Responsibilities

1. Develop and maintain a comprehensive document control system for the organization.
2. Ensure document security, accessibility, and retrieval procedures are effectively implemented.
3. Coordinate with various departments to manage and update document formats and templates.
4. Conduct regular audits to ensure compliance with document control policies and procedures.
5. Train staff on document management procedures and software as needed.
6. Collaborate with IT personnel to manage and maintain electronic document storage systems.
7. Regularly review and update document control procedures to enhance efficiency.
8. Facilitate document reviewing, approval, updating, and archiving processes across departments.
9. Manage the document lifecycle, including distribution, tracking, and archiving of records.
10. Compile reports and summaries based on document control audits and assessments.
11. Serve as the first point of contact for document-related inquiries and troubleshooting requests.
12. Assist in the development of document management strategies and best practices.

Requirements

• Bachelor's degree in Business Administration, Information Management, or a related field.
• Proven experience in document control or record management roles is essential.
• Familiarity with document management software and related IT systems.
• Strong organizational skills and attention to detail are critical for success.
• Ability to work independently and manage multiple tasks under tight deadlines.
• Excellent communication and interpersonal skills to collaborate across departments.
• Understanding of regulatory requirements and compliance in document control.

Role Level: Mid-Level

Work Type: Full-Time

Country: United Arab Emirates

City: Dubai

Company Website: [URL]

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at [e-mail]