Document Controller

Mulk Holdings FZC; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A real estate development firm in Sharjah seeks a proactive Project Secretary / Document Controller to manage project documentation and ensure communication between stakeholders. The ideal candidate will have a degree in Business Administration or Engineering, along with 3-5 years of experience in construction, and must be fluent in English. Familiarity with Aconex and Procore is preferred.

Qualifications

• 3-5 years of experience in the construction or real estate development sector (UAE).
• Excellent spoken and written English; Arabic is a plus.
• Strong organizational and multitasking skills.
• Proficient in MS Office and familiar with document control system.

Responsibilities

• Manage and control all project documentation, ensuring proper versioning and organized filing.
• Track and maintain logs for daily construction activities, delays, site instructions, and approvals.
• Communicate professionally with clients and consultants, including attending meetings when required.
• Coordinate with contractors, consultants, and internal teams for smooth document flow.

Skills

Organizational skills

Multitasking

Communication

MS Office proficiency

Document control systems

Fluent English

Arabic language skills

Education

Diploma or Bachelor's Degree in Business Administration, Engineering, or related field

Tools

Aconex

Procore

Job description

Project Secretary / Document Controller

We are seeking a proactive and detail-oriented Project Secretary / Document Controller to support our real estate development operations in the UAE. The role focuses on efficient documentation, communication, and administrative coordination across multiple projects, ensuring professional support to both internal teams and external stakeholders

Key Responsibilities:

• Manage and control all project documentation, ensuring proper versioning and organized filing
• Track and maintain logs for daily construction activities, delays, site instructions, and approvals Manage executive calendars, arrange meetings, prepare agendas, and record detailed minutes Communicate professionally with clients and consultants, including attending meetings when required
• Maintain and update logs for drawings, submittals, RFIs, and material/sample approvals
• Coordinate with contractors, consultants, and internal teams for smooth document flow and tracking
• Assist project managers with reports, presentations, and documentation for internal and external reviews
• Maintain confidentiality of sensitive company and project information
• Ensure compliance with ISO, document control, and QA/QC standards
• Use MS Office and document control platforms (e.g., Aconex, Procore) effectively

Ideal Candidate:

• Diploma or Bachelor's Degree in Business Administration, Engineering, or related field
• 3–5 years of experience in the construction or real estate development sector (UAE)
• Excellent spoken and written English; Arabic is a plus
• Strong organizational and multitasking skills
• Proficient in MS Office and familiar with document control system