Document Controller

AESG; Ras Al Khaimah; On-site; AED 60,000 - 120,000; Full time

Job summary

AESG, a leading consultancy firm, is looking for a Document Controller to join its team in Ras Al Khaimah. The successful candidate will manage document control processes for high-profile projects, ensuring compliance and organization. This role requires a minimum of 3 years' experience in document management within the engineering or commissioning sector, with proficiency in Microsoft Office and Electronic Document Management Systems like Aconex and BIM360. Join AESG to be part of a dynamic team dedicated to innovative solutions and professional growth.

Benefits

Career Development Programs

Team-Building Activities

Health and Well-being Focus

Qualifications

• Minimum of 3 years' experience in managing document control processes.
• Experience with engineering consultants or architectural firms.

Responsibilities

• Register all incoming and outgoing correspondences, drawings, and technical submittals.
• Control, track, and issue project documentation from clients and subcontractors.
• Maintain a coordinated filing system compliant with QSE procedures.

Skills

Document Management

Attention to Detail

Microsoft Office Proficiency

Education

Degree in Business Administration or related field

Tools

Aconex

BIM360

Job description

AESG is an international specialist consultancy, engineering, and advisory firm with offices across the UK, UAE, Saudi Arabia, South Africa, Australia, Egypt, and Singapore. We are dedicated to helping our clients solve their greatest challenges through collaboration, innovation, and advanced technical solutions. With extensive experience from working on hundreds of projects, our multidisciplinary team of Architects, Planners, Engineers, Scientists, Modelers, and Project Managers collaborates with clients to deliver effective, durable solutions.

Job Description

We are seeking a Document Controller available to join immediately or on short notice. This site-based role in Ras-Al-Khaimah requires a minimum of 3 years of professional experience in managing document control processes and providing administrative support, ideally within the engineering or commissioning consultancy sector.

This fast-paced role offers an excellent opportunity to work on document control for high-profile multidisciplinary projects across the Middle East, maintaining high standards of quality, organization, coordination, and communication. If you are passionate, committed to excellence, self-driven, and possess excellent time and task management skills, you could be a part of our team.

Key Accountabilities and Activities:

1. Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals, possibly via online portals (ACONEX / BIM 360 etc.).
2. Maintaining a register of all incoming and outgoing mail, including stamping and recording before distribution to the Project Manager.
3. Controlling, tracking, and issuing project documentation such as correspondence, reports, submittals, and other relevant documents from clients and subcontractors.
4. Implementing and maintaining a coordinated, consistent filing system, ensuring all files are up-to-date and compliant with QSE procedures.
5. Maintaining project documentation in accordance with ISO standards.
6. Collaborating with clients and divisional leaders to ensure high-quality outputs.
7. Ensuring successful closeout and handover of documentation as directed by the line manager.
8. Working closely with our multidisciplinary team to ensure coordinated outputs.

Essential Skills:

• Degree in Business Administration or a related field.
• Minimum of 3 years' experience in managing document control processes.
• Previous experience with engineering consultants or architectural firms.
• Proficiency in Microsoft Office, Aconex, BIM360, or similar Electronic Document Management Systems.
• Experience setting up and managing document control filing systems.

Why join AESG?

AESG offers a unique multidisciplinary consultancy environment. Our reputation for innovative thinking and pushing projects beyond expectations through smart planning, engineering, and architectural solutions is reflected in our diverse project portfolio, which includes some of the world's most forward-thinking developments.

The success of our company is rooted in our people. We foster a progressive, lively, and collaborative environment that nurtures our staff's strengths, offers early responsibility, and provides clear career progression pathways.

As an AESG employee, you can expect:

• Exciting career opportunities across a variety of projects and clients, with the chance to make an impact and grow your career.
• Participation in some of the world's leading developments and solutions to our clients' greatest challenges.
• Support for your professional development through structured training and mentorship programs.
• A highly collaborative approach across our technical services.
• Opportunities for internal and external training to advance your career.
• A focus on health and well-being, including team-building activities, social events, and a healthy work environment.
• The chance to be part of a dynamic, motivated team with an excellent culture.