DOCUMENT CONTROLLER

Duncan & Ross; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the technology sector seeks a Document Controller in Dubai to enhance project delivery by managing project documentation and ensuring compliance with internal and external standards. The role involves overseeing documentation processes, coordinating with teams, and maintaining detailed logs, while contributing to project success.

Qualifications

• 2-5 years of relevant experience in document control, ideally in construction or real estate.
• Proficiency in document control platforms required.

Responsibilities

• Maintain accurate records of all project documentation and ensure compliance.
• Coordinate document review and approval workflows.

Skills

Organizational skills

Attention to detail

Communication

Education

Diploma in a related field

Bachelor's degree

Tools

SharePoint

Open Text

Oracle Primavera Unifier

Job description

POSITION OVERVIEW:

We are seeking a Document Controller to support project delivery by managing tracking and maintaining accurate records of all project documentation. The role ensures compliance with internal processes and external requirements contributing to the orderly flow of information throughout the project lifecycle.

KEY RESPONSIBILITIES:

Document Management & Control

• Receive and log invoices payment certificates and technical documents from consultants contractors and vendors.
• Verify formatting and compliance requirements before uploading to the document management system (e.g. SharePoint Tjori).
• Maintain document logs manage version control and ensure timely circulation of documents in accordance with Delegation of Authority (DOA).
• Coordinate review and approval workflows across internal departments and external stakeholders.

Project Support

• Attend site meetings and prepare minutes.
• Assist project teams (design engineering MEP) with document-related tasks and contract administration.
• Draft letters and formal responses as required.

Project Closeout

• Collect final project documentation such as as-built drawings warranties and guarantees.
• Cross-check submissions against handover checklists and submit to the Asset Management Support Services (AMSS) team.
• Support snagging and final account documentation processes.

Asset Management

• Conduct inventory checks of unused on-site materials and manage asset transfer documentation.
• Coordinate approvals from business owners in line with DOA requirements.

QUALIFICATIONS & EXPERIENCE:

• Education: Diploma in a related field is required; a Bachelors degree is preferred.
• Experience: 2-5 years of relevant experience in document control ideally within construction engineering or real estate development.
• Systems Knowledge: Proficiency in document control platforms such as Open Text Oracle Primavera Unifier SharePoint Tjori or equivalent systems.

Key Skills:

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks prioritize effectively and meet deadlines.
• Proficient in written and verbal communication.
• Familiarity with regulatory documentation standards and quality management systems.
• Commitment to maintaining confidentiality and information integrity.

Vertical:

Technology