Document Controller

BUSINESS INTRODUCTION

Majid Al Futtaim Holding is the leading shopping mall, retail, communities, entertainment developer and operator in the Middle East, North Africa, and Central Asia regions. With over 43,000 people, revenues of over US$ 11 Billion, and operations in 18 countries. Some of the iconic brands we carry include Mall of the Emirates, Carrefour, All Saints, Lego, City Center, Abercrombie & Fitch, & Vox Cinemas. We believe in making Great Moments for Everyone, Every day.

ROLE SUMMARY

• Control the numbering, labeling, sorting, filing, copying, scanning, storing, retrieval, receiving, sending and archiving of both electronic and hard copy of all types of documents produced by LCM for long term retail (LTR), short term retail (STR) and mall promotions and media (MPM).
• Ensure all physical file folders are accounted for, for LTR, STR and MPM. Conduct periodic inventory of all active units and ensure physical file folders are properly stored and filed safely, across regions.
• Ensure all leases, licenses and all other lease documents, correspondence, notifications, approvals, etc., per tenant or unit are properly scanned and saved in the department’s shared repository (SharePoint) and carefully filed in each tenant’s physical file folder for all the shopping centres of Majid Al Futtaim.
• Ensure full control of the storing and retrieval of each tenant’s physical file folders, especially when the physical file folder is provided to or borrowed by internal stakeholders like Legal, Leasing or anyone from LCM.
• Implement and follow an effective and efficient tracking system to monitor the issuance, release, receipt, sending by courier, borrowing, signing off, etc., of all documents, electronic or on paper.
• Be Able to facilitate timely internal signature of all lease documents, electronic or on paper.
• Ensure each member of the LCM team follows and maintains the proper folder structure in SharePoint for ease of retrieval and referencing.
• Ensure all trade licenses for each shopping mall of MAF including power of attorneys (POAs) for all Majid Al Futtaim signatories are up to date and valid and easily accessible by the LCM team.

REQUIREMENTS

• A Bachelor’s degree in Business Administration or equivalent.
• Minimum 2 years work experience in Document Controller position and/or office management.
• Proficient in MSOffice (Word and Excel).
• Excellent organizational, administrative and planning skills.
• Fluency in the English language.

WHAT WE OFFER

• At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
• Work in a friendly environment, where everyone shares positive vibes and excited about our future.
• Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.