Document Controller

Oasis Investment Company (Al Shirawi Group); Dubai; On-site; AED 60,000 - 90,000; Full time

Benefits offered by this job

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Job summary

Oasis Investment Company (Al Shirawi Group) seeks an organized coordinator to support site offices and project teams in Dubai. You will manage submittals, track weekly logs, and coordinate with consultants and clients to ensure timely project documentation and communications.

The role requires strong English writing and speaking skills, attention to detail, and the ability to handle high volumes of technical documents. Occasional business travel and support for admin tasks are expected.

Qualifications

• Experience coordinating with production teams and updating sales on timelines.
• Organizing and handling a high volume of technical documents with details.
• Willingness to travel for business (tickets and hotels).
• Strong written and spoken English skills.

Responsibilities

• Manage site offices for ASCC, Consultants and Client.
• Handle all submittals from ASCC and Subcontractors.
• Ensure weekly logs are updated by ASCC and Subcontractors.
• Coordinate for NOC’s from various authorities and project letters.
• Arrange drivers to deliver or collect documents from multiple offices.

Skills

Coordination

Document management

English proficiency

Job description

Job Description

• Coordinate with Production and update on delivery timelines and updates to sales team on a regular basis
• Have experience in organizing, detail- oriented and capable of handling a high volume of technical documents.
• Business travel (tickets and hotels)
• Coordination for timesheets, passport releases, and blue-collar leave applications
• Support for employee engagement (as part of the WeEngage team)
• Other coordination as an when required
• Very good in English - writing and speaking.

Responsibilities

• Manage Site Offices for ASCC and Consultants and Client
• All Submittals from ASCC and Subcontractors
• Ensuring all Logs are updated weekly by both ASCC and Subcontractors
• Letters for Projects
• Arranging coordination for all NOC’s from various Authorities
• Weekly Progress Report Coordination and issue to GAJ
• Arrange for Drivers for Documents to be delivered or collected from various offices like: GAJ, Al Quoz, RAK, etc.
• Intake of all Subcontractors Material Samples and Document submittals
• Dealing with any Consultant and/or Client requests
• Keeping timesheets and records to accounts
• Dealing with and answering all mails from Consultants and Subcontractors
• Filing and recording weekly MOM for meetings.
• All Project Documents filing
• Raising PR’s for Project
• Managing Petty Cash for Project
• Managing site staff on site such as: Teaboy, Nurse, Driver, etc.
• Shopping for Project Offices Welfare facilities
• Keeping records of all Project Staff Vacation Tracker
• Updating weekly Trackers for Project including Authorities and NOC’s
• Scanning and Photocopy works for ASCC Staff and Consultants and Client
• Keeping track of all Stationery required for site offices
• Administration work for projects

Founded in 1971, the Al Shirawi Group has been serving people & industry for the last five decades. The Al Shirawi Group of Companies, grew from an unrelenting passion to provide the Middle East with high-quality solutions in the trading, industrial, distribution, contracting and service industries. From the Group’s humble beginning as a trading house, today, Al Shirawi is a burgeoning conglomerate and one of the most reputed names in the Middle East with offices across the GCC region in Qatar, Oman, Kuwait , India and Egypt.

Powered by a 10,000+ workforce and supported by the latest technology and infrastructure, the Group has established itself as one of the largest, most trusted and prestigious partners for leaders across the Persian Gulf. Through its diverse industry expertise and over 35 companies, Al Shirawi has remained committed to ensuring excellence in every product and offering, enabling its business units to leave an indelible impact in the global market.

Since its inception, Al Shirawi has striven to create a culture where each individual feels seen and valued, rooted in excellence, transparency, compassion, honesty, empowerment and discipline. The Group has won multiple prestigious awards for years — a testament to the technical pedigree, people-centric approach and desire to serve the community with sustainable, cutting-edge solutions.