Document Controller

edari; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading real estate developer in Dubai is seeking a Document Controller to manage and maintain critical project documents. The role involves tracking, updating, and ensuring security of documents in line with company procedures. Candidates should possess a diploma/degree in Business Administration, along with 1-3 years of relevant experience, and familiarity with Aconex and Unifier. This contract position offers a chance to work within a major player in the construction sector.

Qualifications

• 1–3 years’ experience in document control, preferably within real estate or construction.
• Strong knowledge of electronic document management systems and digital file formats.
• Excellent organizational abilities.

Responsibilities

• Receive, track, and store incoming documentation in accordance with company procedures.
• Maintain an efficient document control system for easy retrieval and systematic archiving.
• Liaise with consultants, contractors, and internal teams to manage approvals.

Skills

Aconex

Unifier

SharePoint

MS Office Suite

Strong communication

Time management

Education

Diploma or Degree in Business Administration or related field

Job description

Overview

We are looking to hire a Document Controller who will be responsible for tracking, updating, and maintaining various documents—including functional documents, correspondence, agreements, construction drawings, and project submittals—for our semi-government client based in Dubai, UAE, one of the largest real estate developers in the region.

This position is a contract role with an initial duration of 12 months and is renewable based on performance and business requirements. The role sits within the Contracts & Procurement (C&P) Department and reports directly to the Contracts Manager.

We are looking for a passionate Document Controller who ensures accuracy, confidentiality, and effective control of all records while streamlining processes. You should also have hands-on experience with Aconex and Unifier, strong knowledge of electronic document management systems, and prior exposure to large-scale construction and real estate projects.

Key Responsibilities

• Receive, track, and store incoming documentation in accordance with company procedures.
• Maintain an efficient document control system for easy retrieval and systematic archiving.
• Liaise with consultants, contractors, and internal teams to manage approvals and circulation.
• Handle construction drawings, submittals, and project documentation using Aconex/Unifier.
• Participate in audits and ensure compliance with document control requirements.
• Prepare regular reports on document status to support decision-making.
• Ensure confidentiality and security of sensitive records through proper access controls.

Knowledge, Skills & Experience

• Diploma or Degree in Business Administration or a related field.
• 1–3 years’ experience in document control, preferably within real estate or construction.
• Proficiency in Aconex, Unifier, SharePoint, and MS Office Suite.
• Strong communication and collaboration skills with cross-functional teams.
• Excellent organizational and time management abilities.
• Knowledge of digital file formats, electronic documentation, and archiving systems.

Availability

Preference will be given to candidates who are available immediately.

We are looking for candidates who are able to work in the United Arab Emirates. Please apply with your updated CV and ensure your contact details are included.

We will review your application within 7 working days. Should your profile meet the requirements, a consultant from Edari will reach out to discuss the role in more detail and outline the next steps.