Document Controller

Careers International; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company is looking for a Document Control Specialist to manage and maintain project documentation in accordance with ADNOC standards. The ideal candidate will have mandatory ADNOC project experience and proficiency in Smart Plant Foundation. Responsibilities include coordinating with teams and conducting audits to ensure document compliance and integrity.

Qualifications

• Mandatory ADNOC project experience in document control roles (minimum 1 project preferred).
• Proficiency in Smart Plant Foundation is essential.
• High proficiency in MS Office (Excel, Word, Outlook) and PDF tools.

Responsibilities

• Manage and maintain all controlled documents in accordance with ADNOC standards.
• Conduct regular document audits to verify integrity and compliance.
• Control the document lifecycle ensuring timely revisions and approvals.

Skills

Organizational

Communication

Time-management

Document Management

Education

Diploma or Bachelor’s degree in Engineering or Administration

Tools

Smart Plant Foundation (SPF)

MS Office

Aconex

SharePoint

Job description

Key Responsibilities:

• Manage and maintain all controlled documents (engineering procurement construction HSE QA/QC) in accordance with ADNOC standards.
  

• Utilize Smart Plant Foundation (SPF) to register track distribute and archive all incoming/outgoing project documentation.
  

• Control the document lifecycle ensuring timely revisions approvals and issuance of documents across departments.
  

• Coordinate with internal teams subcontractors vendors and clients to ensure document compliance and alignment with project schedules.
  

• Conduct regular document audits to verify integrity version control and compliance with quality standards.
  

• Track overdue documents send reminders and escalate delays to the document control lead or project manager.
  

• Prepare document transmittals status logs and reports for internal and client submissions.
  

• Ensure proper document formatting and template adherence before release or submission.
  

• Support the handover process by organizing and compiling final project documentation for archiving and client delivery.
  

• Implement and improve document control procedures and systems based on project needs and lessons learned.
  

Requirements

• Mandatory ADNOC project experience in document control roles (minimum 1 project preferred).
  

• Proficiency in Smart Plant Foundation (SPF) is essential.
  

• Knowledge of other document control software (Aconex EDMS SharePoint) is a plus.
  

• Understanding of EPC documentation standards including drawings ITPs datasheets MTOs and technical submittals.
  

• High proficiency in MS Office (Excel Word Outlook) and PDF tools.
  

• Excellent organizational communication and time-management skills.
  

• Ability to work under pressure and handle large volumes of documentation with accuracy.
  

• Diploma or bachelor s degree in engineering administration or related field preferred.