Document Controller

Al Khayyat Investments (AKI); Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading investment company in Dubai seeks a Document Controller to manage project-related documents. Responsibilities include maintaining document control systems, ensuring compliance with standards, and coordinating submissions. The ideal candidate has a diploma or degree in a related field and experience in the construction industry. Strong organizational and communication skills are essential.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Engineering, or related field preferred.
• Proven experience as a Document Controller in the construction or engineering industry.
• Familiarity with document management software and MS Office applications.

Responsibilities

• Receive, register, and distribute all incoming and outgoing project documents.
• Maintain and update document control systems, including electronic and physical filing systems.
• Ensure all documents are properly formatted, version-controlled, and meet project standards.
• Track document revisions, approvals, and submissions in line with project timelines.

Skills

Organizational skills

Communication skills

Attention to detail

Ability to work under pressure

Education

Diploma or Bachelor’s degree in Business Administration or related field

Tools

Document management software

MS Office applications

Job description

Job Purpose

Responsible for managing, organizing, and controlling all project-related documents and records to ensure compliance with company and project requirements. Supports project teams by maintaining accurate documentation for approvals, revisions, and audits.

Key Responsibilities

• Receive, register, and distribute all incoming and outgoing project documents.
• Maintain and update document control systems, including electronic and physical filing systems.
• Ensure all documents are properly formatted, version-controlled, and meet project standards.
• Track document revisions, approvals, and submissions in line with project timelines.
• Coordinate with project teams, consultants, and contractors for document submissions and approvals.
• Prepare and maintain reports on document status and distribution.
• Assist in audits and ensure compliance with company procedures and industry standards.
• Ensure confidentiality and security of sensitive project information.

Key Requirements / Qualifications

• Diploma or Bachelor’s degree in Business Administration, Engineering, or related field preferred.
• Proven experience as a Document Controller in the construction or engineering industry.
• Familiarity with document management software and MS Office applications.
• Strong organizational, communication, and attention-to-detail skills.
• Ability to work under pressure and meet tight deadlines.