Document Controller

Gardinia Contracting; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading Dubai-based developer is seeking a Document Controller to manage project documentation, ensuring accuracy and compliance. The ideal candidate will have at least 3 years of experience in interior fit-out or construction projects and be proficient in EDMS platforms. This critical role supports site teams and requires strong organizational and communication skills.

Qualifications

• Minimum 3 years’ experience as a Document Controller in interior fit-out or construction projects.
• Proficiency in EDMS platforms essential.
• Strong knowledge of fit-out workflows required.

Responsibilities

• Maintain and update project documentation including drawings, specifications, RFIs, submittals.
• Implement document control procedures aligned with ISO and company standards.
• Track document versions and ensure distribution to stakeholders.

Skills

Organizational skills

Communication skills

Document control procedures

MEP coordination

Education

Diploma or Bachelor's in Business Administration

Diploma or Bachelor's in Engineering

Tools

Aconex

Procore

SharePoint

Job description

We are Azizi, a leading Dubai-based developer and a passionate team of professionals driven by the vision of crafting beautiful homes and commercial spaces across the UAE. Our portfolio covers Dubai’s most sought-after destinations, and our work reflects our core values of transparency, customer centricity, quality, and integrity—all delivered through a hands-on, construction-driven approach.

From record-breaking landmarks like Burj Azizi (set to be the second tallest tower in the world) to iconic waterfront communities like Azizi Venice and ultra-luxury villas at Monaco Mansions, we are transforming Dubai’s skyline with bold, innovative developments. Our in-house Design 360 Studio seamlessly integrates architecture, structure, MEP, interiors, landscaping, and supervision to deliver exceptional value.

The Document Controller will manage and maintain all project documentation, ensuring accuracy, accessibility, and compliance with company standards. This role is critical to supporting site teams, consultants, and subcontractors throughout the fit-out lifecycle.

Key Responsibilities

• Maintain and update project documentation including drawings, specifications, RFIs, submittals, and approvals.
• Implement and enforce document control procedures aligned with ISO and company standards.
• Track document versions and ensure timely distribution to relevant stakeholders.
• Coordinate with site engineers, project managers, and subcontractors to ensure document flow supports execution timelines.
• Archive completed project files and ensure proper handover documentation.
• Conduct periodic audits to ensure document integrity and compliance.
• Support tender documentation preparation and submission tracking.

Requirements

• Minimum 3 years’ experience as a Document Controller in interior fit-out or construction projects (Mandatory).
• Proficiency in EDMS platforms (e.g., Aconex, Procore, SharePoint).
• Strong knowledge of fit-out workflows, including MEP coordination and finishing schedules.
• Excellent organizational and communication skills.
• Ability to work under pressure and manage multiple project files simultaneously.
• Diploma or Bachelor's in Business Administration, Engineering, or related field preferred.