Document Controller

Confidential; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading company based in Dubai is seeking an administrative support professional to manage documentation and data for their Projects team. The ideal candidate will have at least 2 years of experience in a similar role and be proficient in maintaining records and coordinating correspondence effectively.

Qualifications

• Minimum 2 years of experience in a similar administrative role.
• Graduate in any discipline.

Responsibilities

• Maintain and update records, files, and database.
• Ensure proper handling of material requisitions and invoices.
• Assist with project-related correspondence and maintain records.

Skills

Document Management

Administrative Support

Data Maintenance

Record Keeping

Education

Bachelor's degree in any discipline

Job description

Job Purpose:

To provide all the necessary document / data maintenance support to the Projects team and manage all the administrative responsibilities on site as required

Essential Roles and Responsibilities:

• Maintain and update all necessary records, files and database for efficient and orderly storage and retrieval
• Ensure that all material requisitions are initiated, approved and distributed within the defined parameters and follow through on the issuance and distribution of LPOs ensuring no delays through this
• Ensure timely and accurate logging, tracking and distribution of all invoices as per the QS provided checklist
• Receive documents and drawings, arrange necessary copies and distribute to different divisions as per site requirement
• Assist project in charge on all project related correspondence and maintain records for future reference
• Maintain and update all necessary records, files and database to comply with the Company regulations
• Track and update the movement and status of document flow within the Company, notifying and escalating as and when required.

Skills and Experience:

• 2 years related experience from a similar industry
• Graduate in any discipline