Document Controller

Responsibilities:

• Ensures changes to documents are made in a timely fashion in order to meet set deadlines.
• Responsible for coordination with other parties to make sure document edits are made and proofed.
• Tracks and keeps records of documents.
• Follows standardized procedures but may have to use discretion to complete projects.
• Ensures document tracking and production system is maintained.
• Prepares and maintains a document control system for all forms of documentation.
• Develops and maintains document naming conventions and filing structures to ensure easy retrieval of information.
• Makes copies of drawings for production and other company employees.
• Assures that all completed documents have been signed off by the appropriate personnel.
• Distributes copies of documents to the appropriate personnel.
• Implements and follows company quality assurance program procedures.
• Conducts regular audits of the document management system to ensure compliance with company policies and industry standards.
• Collaborates with project managers to establish document control procedures for specific projects.
• Provides training to team members on document control procedures and best practices.
• Manages the archiving process for outdated or completed project documentation.
• Assists in the implementation of new document management technologies and software as needed.
• Prepares regular reports on document control activities and system performance for management review.
• Entry-level position; previous experience may not be required.

Qualifications:

• 5 years experience overall including 3 years experience in the UAE.
• Related diploma qualification in Business Administration, Information Management, or a similar field.
• Proficiency in document management systems and databases.
• Excellent computer skills including advanced proficiency in Microsoft Office Suite, particularly Excel and SharePoint.

Additional Information:

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, wellbeing resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation, and buildings. Our teams partner with public and private sector clients to create innovative, sustainable, and resilient solutions throughout the project lifecycle from advisory, planning, design, and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects both in your local community and on a global scale that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here you'll find a welcoming workplace built on respect, collaboration, and community where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Remote Work:

No

Employment Type:

Full-time