Document Controller

Job Description

• Implement and maintain a centralized document management system to facilitate easy retrieval and tracking of documents.
• Manage the document lifecycle, ensuring all documents are accurately created, reviewed, and stored in compliance with company and regulatory standards.
• Coordinate with project teams to ensure timely submission of all required documentation, minimizing delays in project timelines.
• Conduct regular audits of documents to ensure compliance with quality assurance protocols and identify areas for improvement.
• Develop and maintain document control procedures and guidelines, ensuring all team members are trained and adhere to these standards.
• Assist in the preparation of reports and documentation for audits, ensuring all necessary records are available for review.
• Facilitate effective communication between project stakeholders by providing timely updates on document status and revisions.
• Create and manage templates for various types of documents to ensure consistency and adherence to branding guidelines.
• Monitor and track document revisions and versions to maintain integrity and accuracy throughout the project lifecycle.
• Support continuous improvement initiatives by providing insights based on document control processes and identifying opportunities for streamlining operations.

Desired Candidate Profile

• Bachelor's degree in a relevant field such as Business Administration, Information Management, or Engineering is preferred.
• A minimum of 3 years of experience in document control within the construction or engineering industry is essential.
• Certifications in Document Control or Project Management (e.g., PMP, ISO) are highly regarded.
• Proficient in document management software (e.g., Aconex, SharePoint) and MS Office Suite is a must.
• Fluency in English is required; knowledge of additional languages is a plus, especially in multinational environments.
• Strong analytical skills with attention to detail to ensure accuracy and compliance in documentation.
• Excellent organizational skills are necessary to manage multiple projects and deadlines effectively.
• Ability to work collaboratively in a team environment while also being self-motivated and proactive.
• Strong communication skills, both verbal and written, to effectively liaise with various stakeholders.
• A commitment to continuous learning and professional development in document management practices.

Employment Type: Full Time

Company Industry: Construction, Civil Engineering

Department / Functional Area: Interior Design

Keywords: Project Coordination, Document Administrator