Document Controller

Job Summary

Undertake various functions related to document control, document archiving, document imaging and maintenance of document register for the projects.

Key Duties and Responsibilities

1. Receives and registers client provided document for the project, including in-house generated document.
2. Controls issuance of document numbers, including maintenance of proper document registers for the project.
3. Maintains specifically assigned project database/s.
4. Ensures proper document classification, sorting, filing and proper archiving.
5. Reviews completeness of documentation and prepares document transmittals.
6. Performs document quality check in accordance to company document control procedures.
7. Performs file backup to ensure proper storage and archiving of electronic registers.
8. Prepares reports, minutes of meeting as may be required.
9. Reports HSE hazards, incidents and concerns.
10. Other tasks that may be assigned from time to time.

Technical Competencies

1. Diploma.
2. Knowledge of Softwares such as Aconex or Prolog is an added advantage.

Behavioural Competencies

1. Excellent analytical skills.
2. Good command in oral and written communication in English.
3. Ability to work on own initiative.
4. Integrity and reliability.
5. People oriented.

Disclaimer: The duties and responsibilities described above are not a comprehensive list and that additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.