Document Controller

Ghobash Group; Abu Dhabi; On-site; USD 50,000 - 75,000; Full time

Job summary

A leading company in the oil and gas sector is seeking a Document Control Specialist to manage project documentation and support project management activities. The ideal candidate will have a bachelor's degree and relevant experience in document control, with proficiency in Aconex and Oracle project management software. This full-time position involves ensuring compliance and effective communication between teams and stakeholders.

Qualifications

• Proven experience in document control within the oil and gas industry.
• Familiarity with industry standards and regulations.
• Commitment to confidentiality.

Responsibilities

• Establish and maintain an effective document control system for the project.
• Coordinate meetings, prepare agendas, and document minutes.
• Ensure compliance with client-specific procedures during the LOA process.

Skills

Organizational skills

Multitasking

Communication

Interpersonal abilities

Attention to detail

Education

Bachelor's degree

Tools

Aconex

Oracle cloud-based project management

Microsoft Office Suite

Job description

Responsibilities:

• Establish and maintain an effective document control system for the project.
• Receive, log, and distribute incoming project documentation in a timely manner.
• Ensure accurate filing, storage, and retrieval of documents in both physical and electronic formats.
• Implement and enforce document control procedures to maintain consistency and compliance.
• Provide administrative assistance to the project management team.
• Coordinate meetings, prepare agendas, and document minutes.
• Manage travel arrangements, accommodations, and itineraries for project personnel.
• Assist in preparing and formatting reports, presentations, and project documentation.
• Facilitate effective communication between project team members and external stakeholders.
• Ensure timely distribution of project-related information and updates.
• Serve as a point of contact for document-related inquiries and revisions.
• Conduct regular audits to verify the accuracy and completeness of project documentation.
• Collaborate with project teams to address and rectify document control issues.
• Work closely with departments to collect and compile project information.
• Coordinate with vendors, subcontractors, and external parties to gather and manage project documents.
• Maintain communication with clients regarding Letters of Authorization (LOA).
• Address client inquiries and provide updates on LOA status and renewals.
• Assist in gathering information for LOA submissions.
• Prepare and submit LOA applications following project specifications.
• Ensure compliance with client-specific procedures during the LOA process.
• Monitor LOA expiration dates and initiate renewal processes.
• Coordinate with clients for additional documentation needed for renewals.
• Follow up on LOA renewal submissions to ensure timely approval.

Qualifications:

• Bachelor's degree.
• Proven experience in document control within the oil and gas industry.
• Proficient in document management software and Microsoft Office Suite.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and a commitment to confidentiality.
• Familiarity with industry standards and regulations.
• Proficient in Aconex and Oracle cloud-based project management platforms.

Remote Work: No

Employment Type: Full-time