Document Controller

EOS & SGS Recruitment Company; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking a skilled Document Management Coordinator to oversee and enhance document management processes within projects. This role involves ensuring compliance with corporate methodologies, coordinating teams, and facilitating knowledge transfer across the organization. The ideal candidate will have a strong background in project documentation management and will be responsible for monitoring client approval processes and the final handover of documents. Join a dynamic team where your expertise will contribute to the successful execution of projects and the maintenance of high standards in document management.

Qualifications

• Experience in Document Management processes and compliance.
• Strong coordination skills with Document Controllers and teams.

Responsibilities

• Manage Document Management processes and ensure compliance.
• Coordinate resources involved in Project Documentation Management activities.

Skills

Document Management

Coordination

Project Management

Knowledge Transfer

Education

Bachelor's Degree in Management or Related Field

Tools

Document Management Tools

Job description

Support in analyzing, organizing, and managing Document Management processes and activities, controlling and monitoring related tasks, thus assuring Corporate Methodology and Procedures maintenance and compliance across the group.

Provide coordination and monitoring of resources (Document Controllers and Document Service Assistants) involved in the Project regarding Project Documentation Management activities.

Interface with Document Controllers, Function Representatives, and other Document Service Assistants involved in the project about Document Management matters.

Ensure knowledge transfer and preservation of Document Management matters across the group.

1. Support the Organization and Logistic analysis of the specific project as well as the analysis of all the involved Entities.
2. Support and assist in defining the Project Document Management Process and setting up the Project Progress Calculation.
3. Control and monitor the Client Approval Process and Document submission to Client.
4. Support in defining, organizing, and managing the Final Project documents Handover to Client.
5. Document Management Knowledge transfer, preservation, and maintenance.
6. Assure Document Management Methodology and Procedures maintenance and compliance.
7. Coordination of Document Controllers and Document Service Assistants.
8. Support and assist in organizing and controlling Reports.
9. Help Desk support regarding the Document Management Tools in use.
10. Organize Document Register and Master Data Lists activities.
11. Ensure training and assistance about Project Document Management topics, including distant sites.