Document Control Specialist

Crescent Petroleum; Sharjah; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company is seeking a highly organized Document Control Specialist to manage financial documents and support digital initiatives. The role involves developing document control systems, collaborating with internal teams on various projects, and assisting in financial planning. Ideal candidates will have strong document management skills, relevant qualifications, and at least 5 years of experience in accounting or database management.

Qualifications

• 5+ years in document control/databases/accounting experience.
• Advanced skills in document management and data visualization tools.
• Proficient in financial software.

Responsibilities

• Develop and maintain a comprehensive document control system.
• Support financial planning & analysis through database management.
• Provide administrative support to finance team.

Skills

Document management

Problem-solving

Data analysis

Bilingual (English & Arabic)

Education

Degree in accounting (Bachelor's/Master's)

Certification in document control/data visualization tools

Tools

MS Office

Power BI

Tableau

ERP systems

Job description

Job description:

MAJOR FUNCTIONS

We are seeking a highly organized and detail-oriented Document Control Specialist to join our accounts and reporting team. This role will play a critical part in managing financial documents and records, supporting financial planning and analysis (FP&A), digital initiatives and assisting with co-ordination of meetings at various forums. The ideal candidate will have a solid understanding of accounting and financial principles, excellent document management skills, and a proactive approach to problem-solving.

Key Responsibilities:

Document Control and Digital Initiatives:

• Develop and maintain a comprehensive document control system to ensure accurate and timely access to financial records.
• Organize, file, and retrieve financial documents and reports, ensuring compliance with company policies and regulatory requirements.
• Coordinate with internal teams to gather and process documents related to financial transactions, audits, and compliance.
• Implement and manage electronic document management systems (EDMS) and ensure data integrity using latest technology such as AI, GPT etc.
• Support various digital initiatives such as dashboards, data-warehouse project etc.
  
  Database Management and Financial Planning & Analysis support:

• Management & ownership of database (financial, production, other)
• Provide data-driven insights to assist in strategic decision-making and performance evaluation.
  
  Co-ordination/collaboration for stakeholder management:

• Co-ordinate/compile/review material for meetings at various forums (internal/external)
• Collaborate within the accounting team to analyze reports/assist on adhoc projects.
• Assist with internal and external audits by providing necessary documentation and explanations.
  
  General Support:

• Provide administrative support to the finance team as needed, including scheduling meetings, managing correspondence, and preparing documentation.
• Ensure adherence to financial policies and procedures and recommend improvements where applicable.

Minimum Professional Experience Required

• Degree in accounting (Bachelors/Masters) AND
• Certification in document control /data visualization tools
• Advanced skills in MS Office applications
• Proficient in data visualization tools (Power BI preferred)
• 5+ years of experience in document control/Database management/Accounting
• Proficiency in financial software (e.g., Excel, other tools) and document management systems.
• Experience with ERP systems and data visualization tools (e.g., Tableau, Power BI) is advantageous.
• Bilingual capabilities preferred (English & Arabic)