Document Control Professional

Bechtel Oil, Gas & Chemicals Incorporated; Abu Dhabi; On-site; USD 80,000 - 120,000; Full time

Job summary

An established industry player is seeking a Project Document Manager to lead the document management scope within a dynamic team. This role involves overseeing the Electronic Content Management System and ensuring effective documentation practices across multiple locations. You will be responsible for training personnel, managing project access, and coordinating close-out activities. Join a forward-thinking company that values diversity and offers robust benefits while tackling some of the world's toughest challenges in a collaborative environment. This position is initially a short-term assignment in Abu Dhabi, with potential for future opportunities.

Benefits

Robust benefits

Career advancement opportunities

Flexible work environment

Cultural enhancement programs

Qualifications

• Requires bachelor's degree and 8-10 years of relevant experience.
• Must have 15 years project-based experience in document management.

Responsibilities

• Lead the Document/Records management scope within the project.
• Plan and control the document management program and activities.

Skills

Document Management

Electronic Content Management System (ECMS)

Oracle Aconex

Microsoft Excel

Microsoft Outlook

Microsoft Word

Analytical Skills

Interpersonal Skills

Customer Service Skills

Education

Bachelor's Degree

12-14 years of relevant work experience

Tools

Oracle Aconex

Microsoft Office Suite

Job description

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• Relocation Authorized:National/International - Single
• Telework Type:Full-Time Office/Project

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

International Bechtel Company Ltd is providing engineering and project management support to our customer for the development of a next-generation city on the Mediterranean coast. The Project will cover the development of residential, commercial, and recreational spaces, tourism amenities, and economic zones.

IMPORTANT: This is initially a short-term single status assignment at the project head office in Abu Dhabi, UAE until November 2025, potentially followed by an on-site project assignment.

Job Summary:

Bechtel is seeking a Project Document Manager (PDM) to lead the Document/Records management scope within an integrated team with our client. The PDM has broad program responsibilities across all functions and disciplines defining and managing the overall Electronic Content Management System (ECMS) scope. In this role, you will be the focal point for document and records management related scope, provide ECMS expertise and support to facilitate suitable and effective management of documentation and records, in conjunction with the project standards and requirements.

Role Overview:

Under the direction of the Project Director, the PDM will establish, plan, control, and direct the full scope of document/records management program and administrative activities for the project.

Major Responsibilities:
• Support the configuration and maintenance of the Electronic Content Management System (ECMS) and support the security model based on project needs, to register, control, distribute, transmit, file, and archive project records for a team in multiple locations
• Plan the scope of document/records management work. Work with all other functions/departments within the integrated team to ensure the document management plan will support all phases of the project, from mobilization to close out.
• Establish priorities, and train personnel to perform their assigned duties for the project
• Communicate effectively with project team members, client, and field personnel to ensure quality, schedule, and budget are met as defined
• Manage project access to the ECMS by creating accounts and inviting users to the ECMS, perform associated tasks with ECMS administration, and train others in these tasks
• Ensure supplier and customer documentation is processed within established schedule standards
• Keep abreast of department technologies, techniques, and services that become available
• Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types
• Develop duties and standards, prepare performance reviews, coach individuals in performance enhancement, and provide input for the ranking process
• Compile information, assess and prepare reports, and establish metrics for document/records management and administrative activities
• Establish a strategy for the execution of tasks outlined in the contract or scope book
• Develop and implement the administrative portion of automation and execution plans to include records and information management, document control, office administration, project closeout, records retention, and the ECMS
• Develop and monitor project budgets for administrative support, prepare trend and scope changes as needed, including staffing forecasts
• Provide direction and training, partnering with administrative project teams for the processing of documentation
• Coordinate project close-out activities inclusive of all functional groups represented on the project
Education and Experience Requirements:
• Requires bachelor's degree (or international equivalent) and 8 -10years of relevant experience or 12-14 years of relevant work experience
• Must have a minimum of 15 years project-based experience performing document/records management with a focus on configuration of the ECMS, work processes, and coordination of project workflow with other entities. Experience must have been obtained within the past 10 years
• Must have a minimum of 10 years in a supervisory or leadership role managing a document/records program team. Experience must have been obtained within the past 6 years
• Must have a minimum of 4 years of recent experience supervising, training, planning, and distributing work to administrative employees. Experience must have been obtained within the past 6 years
• Advanced experience using Oracle Aconex
Required Knowledge and Skills:
• Must have intermediate to advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word
• Advanced analytical ability to build and maintain databases and presentations for project and functional management
• Must be able to organize and prioritize assigned document management tasks
• Have strong interpersonal and customer service skills
• Have the ability to work flexibly and collaboratively across all levels of the organization
• Must be able to obtain and maintain the right to work in the UAE

Preferred Qualifications:

• Previous experience working in the UAE or the wider Middle East and across a range of projects
• Four or more years’ experience managing a records/document control program on a Bechtel project
• At least five years’ experience in the advanced use of Aconex

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age,national origin, disability, citizenship status (except as authorized by law),protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]