Document Control Manager

EHIF; Abu Dhabi; On-site; AED 120,000 - 160,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

End of Service Gratuity

Employee Share Plan

Long Service Award

Professional development

Global connections

Job summary

Wood in Abu Dhabi seeks an experienced Document Control Manager to lead the end-to-end document-control function for a major EPC megaproject. You will mentor a team of document controllers, manage engineering and vendor records, and ensure compliant registration, review, and archiving of documents using Fusion Live and Aconex.

The role requires strong training skills, governance, and KPI reporting, with a focus on metadata, workflows, and client specifications.

Qualifications

• Minimum 8+ years in document control, incl 3+ years leading a team.
• Full life-cycle involvement on at least one > $1 billion EPC project.
• Fusion Live (internal) and client-side Aconex. (Preferred)
• Proven record of developing and delivering user/vendor training.

Responsibilities

• Own the end-to-end document-control function—including engineering and vendor records—for an Abu Dhabi EPC megaproject exceeding USD 1 billion.
• Lead and mentor a team of document controllers; specify Fusion Live requirements for the system administrator and administer client-side Aconex.
• Ensure every document is registered, quality-checked, distributed, reviewed, approved and archived in full compliance with project, client and regulatory standards.
• Publish quick-reference guides and video walk-throughs; track training attendance and effectiveness.
• Oversee vendor DM: coordinate with Procurement, enforce SDR compliance, and shepherd supplier data through client review.
• Coordinate user-acceptance testing; verify Fusion Live (internal) and Aconex (client) configurations meet project needs.
• Produce weekly dashboards—submissions, overdue actions, client comments, dossier progress—and ad-hoc exception reports.
• Define and execute the archiving plan (hard-copy & electronic); compile “as-built” / MRB dossiers for hand-over.
• Own Document Control Procedures and Work Instructions; align with Wood standards, ADNOC guidelines, ISO 9001, and project-specific requirements.

Job description

Wood is currently recruiting for an experienced Document Control Manager as part of our Engineering team within our Oil, Gas & New Energies business based in Abu Dhabi, United Arab Emirates.

Due to the nature of the projects and client expectation, the position will be based full time at our Engineering Center Office in Abu Dhabi, United Arab Emirates.

Our Clients and Projects

Designing the future. Transforming the world.

Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low‑carbon concepts to reality.

What we can offer

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ service of our employees at 5 year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Responsibilities

Objective:

Own the end-to-end document-control function—including engineering and vendor records—for an Abu Dhabi EPC megaproject exceeding USD 1 billion. Lead and mentor a team of document controllers; specify Fusion Live requirements for the system administrator and administer client-side Aconex. Ensure every document is registered, quality-checked, distributed, reviewed, approved and archived in full compliance with project, client and regulatory standards, while upskilling internal staff, vendors and third parties through training.

Team Leadership:

• Manage, coach, and develop 7-12 document controllers; set daily workloads and conduct performance reviews

Training & Capability Building:

• Design and deliver hands‑on training for project personnel on Fusion Live search/upload, workflow use, and metadata standards.
• Provide vendor‑facing Aconex training covering SDR submission rules, transmittals, and comment resolution.
• Publish quick-reference guides and video walk‑throughs; track training attendance and effectiveness.

Vendor DM

• Own engineering document workflows: maintain distribution matrices, track IDC cycles, and secure timely approvals.
• Oversee vendor DM: coordinate with Procurement, enforce SDR compliance, and shepherd supplier data through client review.

EDMS Governance

• Capture metadata, workflow, and distribution requirements; pass them to the Fusion Live administrator for build‑out.
• Coordinate user‑acceptance testing; verify Fusion Live (internal) and Aconex (client) configurations meet project needs.

Reporting & KPIs

• Produce weekly dashboards—submissions, overdue actions, client comments, dossier progress—and ad-hoc exception reports.

Records and Close Out

• Define and execute the archiving plan (hard‑copy & electronic); compile “as‑built” / MRB dossiers for hand‑over.

Procedure and Compliance:

• Own Document Control Procedures and Work Instructions; align with Wood standards, ADNOC guidelines, ISO 9001, and project‑specific requirements.
  

Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected:

• Secondary Education minimum; technical Diploma or equivalent desirable.
• Minimum 8 + years in document control, incl. 3 + years leading a team.
• Full life‑cycle involvement on at least one > $1 billion EPC project.
• Fusion Live (internal) and client‑side Aconex. (Preferred)
• Proven record of developing and delivering user/vendor training

Systems & Skills

• Advanced MS Office & Adobe Acrobat.
• Proficiency in at least one additional EDMS
• Confident presenter and trainer with excellent English communication.

Attributes

• Meticulous, organized, decisive under pressure, and able to motivate multicultural teams.