Document Control Coordinator II

AECOM Corporation; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

AECOM MIDDLE EAST LIMITED ABU DHABI is seeking a Document Controller for Infrastructure & Bridges to join our project team. You will manage project documentation, ensure proper registration, control, distribution, and maintenance in line with project procedures.

The role requires a Diploma or Bachelor's in a related field, experience on major infrastructure or bridge projects, and proficiency with Aconex, SharePoint or EDMS, plus strong MS Office skills and excellent organization and

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Document Control, Engineering, or related.
• Experience as a Document Controller on major infrastructure projects.
• Knowledge of document control procedures and project documentation.
• Experience with Aconex, SharePoint, EDMS or similar systems.
• Good knowledge of Microsoft Office, especially Excel and Word.
• Strong organizational and communication skills.
• UAE experience on major infrastructure projects is preferred.

Responsibilities

• Manage and maintain project documentation, including drawings, specifications, RFIs, method statements, material submittals, Inspection Requests, technical submissions, and correspondence.
• Maintain document registers and ensure all incoming and outgoing documents are properly recorded and tracked.
• Manage document revisions and ensure the latest approved documents are available to the project team.
• Control the distribution and circulation of documents to the relevant project stakeholders.
• Track document status, approvals, comments, and outstanding submissions.
• Coordinate with the Contractor, Client, Engineers, and project team regarding document submissions and responses.
• Monitor overdue documents and follow up with the relevant parties.
• Maintain records of drawings, technical submissions, approvals, transmittals, and correspondence.
• Ensure project documentation is properly filed and easily accessible.
• Support the team in maintaining accurate records for infrastructure and bridge construction activities.
• Manage closeout documentation, including as-built drawings, O&M manuals, warranties, testing records, approvals, and handover documents.
• Assist with document audits and ensure compliance with project document control procedures.
• Use document management systems such as Aconex, SharePoint, EDMS, or similar platforms.

Skills

Documentation management

Organizational skills

Communication skills

MS Office (Excel/Word)

Education

Diploma or Bachelor's Degree in related field

Tools

Aconex

SharePoint

EDMS

Job description

• Legal Entity: AECOM MIDDLE EAST LIMITED ABU DHABI
• Business Line: Transportation
• Work Location Model: On-Site
• Operating Group: International
• Primary Location: AE - Abu Dhabi, UAE - Site - Interna

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We are looking for a Document Controller – Infrastructure & Bridges to join our project team. The successful candidate will be responsible for managing project documentation and ensuring that all documents are properly registered, controlled, distributed, and maintained in accordance with project procedures.

Key Responsibilities:

• Manage and maintain project documentation, including drawings, specifications, RFIs, method statements, material submittals, Inspection Requests, technical submissions, and correspondence.
• Maintain document registers and ensure all incoming and outgoing documents are properly recorded and tracked.
• Manage document revisions and ensure the latest approved documents are available to the project team.
• Control the distribution and circulation of documents to the relevant project stakeholders.
• Track document status, approvals, comments, and outstanding submissions.
• Coordinate with the Contractor, Client, Engineers, and project team regarding document submissions and responses.
• Monitor overdue documents and follow up with the relevant parties.
• Maintain records of drawings, technical submissions, approvals, transmittals, and correspondence.
• Ensure project documentation is properly filed and easily accessible.
• Support the team in maintaining accurate records for infrastructure and bridge construction activities.
• Manage closeout documentation, including as-built drawings, O&M manuals, warranties, testing records, approvals, and handover documents.
• Assist with document audits and ensure compliance with project document control procedures.
• Use document management systems such as Aconex, SharePoint, EDMS, or similar platforms.

Requirements:

• Diploma or Bachelor’s Degree in Business Administration, Document Control, Engineering, or a related discipline.
• Relevant experience as a Document Controller on major infrastructure, bridge, or construction projects.
• Good knowledge of document control procedures and project documentation.
• Experience with Aconex, SharePoint, EDMS, or similar document management systems.
• Good knowledge of Microsoft Office, particularly Excel and Word.
• Strong organizational and communication skills.
• Ability to manage multiple documents, submissions, and deadlines effectively.
• UAE experience on major infrastructure projects is preferred.

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.