Document Control and Corporate Affairs Executive

Role Title: Document Control and Corporate Affairs Executive

Role Type: Full Time, Permanent, Long Term, On-Site

Work Location: Dubai Internet City, Dubai, UAE

Working Days & Hours: Monday-Friday, 9am-6pm

Benefits: Visa, medical insurance, yearly vacation and ticket, gratuity

Responsibilities:

• Maintaining the various master folders on DropBox including the respective Excel Document Registers in an organized and updated manner.
• Filing of documents in both (a) Electronic (Scan and file) format in DropBox and (b) Physical filing of original documents in designated folders.
• Attending to requests for documents from internal and external stakeholders (Team, DLD, Notaries, Plot Registrations, POAs, Sales of properties).
• Monitoring and updating the Companies Registers on Monday.com and ensuring that all items are current and details are properly updated and saved (Licences, Leases, Est. Cards, COI, COGS, COIM, POA, MOA, AOA, Shareholding Structure).
• Handling incorporations, registration amendments, and de-registration for DMCC, DDA, JAFZA, and BVI companies.
• Updating Shareholding Structures.
• Coordinating with relevant agents for documents attestations, notarizations, apostilles, and legalizations across multiple jurisdictions, embassies, foreign affairs departments, authorities, and governments including BVI, Cayman, UAE MOFA, UK FCO, and others as necessary.
• Preparing and submitting official letters, required compliance documents, and audited financial statements to various authorities (DDA, DMCC, JAFZA), banks, and registered agents, and other external and internal stakeholders.
• Maintaining the authorities portal accounts of our client's group of companies (Including under DMCC and DDA) and coordinating with relevant authorities regarding service requests.
• Coordinating with translation agencies for all translation requirements.