Department Assistant - Engineering

Confidential Company; Abu Dhabi; On-site; AED 80,000 - 120,000; Full time

Job summary

A leading facilities management company is seeking an Engineering Administrative Support role in Abu Dhabi. This position involves assisting with engineering schedules, documentation, and budget tracking while fostering collaboration across teams. The ideal candidate will possess a Bachelor's degree in engineering or business administration with strong organizational and communication skills. A commitment to continuous learning and proficiency in engineering software tools would be advantageous.

Qualifications

• 2 years of experience in an administrative support role in engineering.
• Proficiency in engineering software tools is a plus.
• Familiarity with project management methodologies.

Responsibilities

• Manage engineering schedules and documentation preparation.
• Support budget tracking and procurement processes.
• Act as a liaison between engineering teams and other departments.

Skills

Organizational Skills

Communication Skills

Detail-oriented

Interpersonal Skills

Education

Bachelor's degree in Engineering or Business Administration

Tools

AutoCAD

SolidWorks

Job description

• Manage engineering schedules by coordinating meetings, tracking deadlines, and ensuring timely communication across teams.
• Assist in the preparation of engineering documentation, including reports, proposals, and presentations, ensuring accuracy and adherence to standards.
• Maintain and organize project files and databases, facilitating easy access to critical information for engineers and stakeholders.
• Support budget tracking by monitoring expenditures and assisting in the preparation of financial reports for engineering projects.
• Act as a liaison between engineering teams and other departments, fostering collaboration and clear communication throughout the organization.
• Help manage procurement processes by assisting in vendor selection, order placement, and tracking deliveries of engineering tools and materials.
• Prepare and distribute internal communications, including meeting minutes and project updates, to keep the team informed.
• Assist in onboarding new engineering staff by providing orientation support and maintaining training materials.

Desired Candidate Profile

• A Bachelor's degree in Engineering, Business Administration, or a related field is preferred to ensure a solid foundation for departmental support.
• At least 2 years of experience in an administrative support role within an engineering or technical environment is essential for effective performance.
• Proficiency in engineering software tools (e.g., AutoCAD, SolidWorks) is a plus to aid in document management and project support.
• Strong organizational skills to manage multiple tasks and prioritize effectively in a fast-paced engineering environment.
• Excellent verbal and written communication skills in English; proficiency in additional languages is an advantage for international collaboration.
• Familiarity with project management methodologies to assist in tracking project timelines and deliverables accurately.
• Detail-oriented mindset to ensure all documentation and reports are error-free and meet company standards.
• Team player with strong interpersonal skills to foster positive relationships within the engineering department and across the organization.
• A commitment to continuous learning and professional development to stay current with industry trends and best practices.

Employment Type

Full Time

Company Industry

• Facilities Management

Department / Functional Area

• Administration

Keywords

• Administrative
• Project Documentation
• Project Document Controller

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