Dental Purchasing Officer

American Hospital; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

American Hospital Dubai is seeking an experienced Procurement professional to manage end-to-end purchasing of dental supplies, instruments, materials and equipment in alignment with approved procedures and vendor lists.

You will coordinate with suppliers to clarify specifications, track stock levels, prepare price comparisons, ensure timely delivery, maintain complete procurement files, and support audits and budget reporting for dental operations.

Qualifications

• Minimum of three years of experience in purchasing, supply chain, or procurement in healthcare or dental.
• Knowledge of dental consumables, instruments, materials, and equipment categories.
• Knowledge of procurement workflows, terminology, and best practices.
• Knowledge of basic healthcare regulatory and quality standards related to purchased items.
• Skills in coordinating with suppliers and preparing price comparisons.
• Skills in inventory tracking, PO processing, and procurement documentation.
• Skills in ERP procurement modules (Oracle, SAP, or similar) and Microsoft Excel (data entry, tracking sheets).
• Ability to handle multiple purchasing requests with accuracy and timeliness.
• Ability to communicate effectively with clinical teams, suppliers, and procurement supervisors.
• Ability to follow standard procurement procedures and maintain complete documentation.

Responsibilities

• Procurement Execution: Process purchase requisitions for dental supplies and equipment, obtain quotations, perform basic price comparisons, and ensure cost-effective purchasing.
• Supplier Coordination: Maintain ongoing communication with approved dental suppliers, clarify product specs, delivery dates, and order status; support price discussions and contract renewals.
• Inventory Monitoring: Track stock levels for dental consumables and materials; coordinate with clinics to validate consumption trends and adjust purchasing volumes.
• Documentation and Compliance: Prepare and organize purchase orders, quotations, supplier records and delivery documentation; ensure compliance with quality, safety and regulatory requirements; support audits by maintaining procurement files.
• Budget and Reporting Support: Monitor purchasing expenses and generate periodic procurement reports; flag unusual price increases or supply risks.

Skills

Purchasing experience

Procurement workflows

Healthcare standards

Supplier coordination

Inventory tracking

PO processing

ERP knowledge

Team communication

Multitasking

Tools

ERP systems (Oracle SAP)

Microsoft Excel

Job description

Procurement Execution

Process purchase requisitions for dental supplies materials and equipment in accordance with approved procurement procedures Obtains quotations performs basic price comparisons and ensures cost-effective purchasing aligned with approved vendor lists Follows up with suppliers on purchase orders to ensure timely and accurate delivery of items addressing discrepancies when required

Supplier Coordination

Maintains ongoing communication with approved dental suppliers to clarify product specifications delivery dates and order status Supports price discussions and contract renewals by preparing relevant data for the Procurement Supervisor Manager Monitors vendor performance quality delivery accuracy responsiveness and escalates concerns appropriately

Inventory Monitoring

Tracks and updates stock levels for dental consumables and materials identifying low stock and urgent replenishment needs Coordinates with dental clinics departments to validate consumption trends and adjust purchasing volumes when necessary Assists in minimising waste expiry and overstocking by ensuring timely and appropriate ordering

Documentation and Compliance

Prepares and organises purchase orders quotations supplier records and delivery documentation in line with procurement policies Ensures all purchased items comply with healthcare quality safety and regulatory requirements Supports audits by ensuring procurement files are complete accurate and properly archived

Budget and Reporting Support

Assists in monitoring purchasing expenses related to dental operations and ensures alignment with approved budgets Generates periodic procurement reports e g cost summaries vendor comparisons consumption updates as requested Flag unusual price increases abnormal consumption patterns or supply risks for supervisory review

Job Skills

• Minimum of three 3 years of experience in purchasing supply chain or procurement in healthcareor dental
• Knowledge of dental consumables instruments materials and equipment categories
• Knowledge of procurement workflows terminology and best practices
• Knowledge of basic healthcare regulatory and quality standards related to purchased items
• Skills in coordinating with suppliers and preparing price comparisons
• Skills in inventory tracking PO processing and procurement documentation
• Skills in ERP procurement modules e.g Oracle SAP or similar and Microsoft Excel data entry tracking sheets
• Ability to handle multiple purchasing requests with accuracy and timeliness
• Ability to communicate effectively with clinical teams suppliers and procurement supervisors
• Ability to follow standard procurement procedures and maintain complete documentation

Job Location Dubai

Minimum of three (3) years of experience in purchasing, supply chain, or procurement in healthcareor dental. Knowledge of dental consumables, instruments, materials, and equipment categories. Knowledge of procurement workflows, terminology, and best practices. Knowledge of basic healthcare regulatory and quality standards related to purchased items. Skills in coordinating with suppliers and preparing price comparisons. Skills in inventory tracking, PO processing, and procurement documentation. Skills in ERP procurement modules (e.g., Oracle, SAP, or similar) and Microsoft Excel (data entry, tracking sheets). Ability to handle multiple purchasing requests with accuracy and timeliness. Ability to communicate effectively with clinical teams, suppliers, and procurement supervisors. Ability to follow standard procurement procedures and maintain complete documentation.