Data Management Coordinator

ALEC Holdings; Ras Al Khaimah; On-site; AED 120,000 - 160,000; Full time

Job summary

A leading construction company in the UAE is seeking a Data Management Coordinator to oversee submittal handling, manage correspondence, and develop dashboards using Power BI. Ideal candidates should have at least 3 years of experience in document control and strong knowledge of EDMS. This role offers opportunities for professional growth in a supportive environment focused on iconic projects.

Benefits

Collaborative environment

Professional growth opportunities

Contribution to iconic projects

Qualifications

• Minimum 3 years experience as a document controller.
• Good knowledge of MS Office and troubleshooting.
• Commendable knowledge of EDMS such as Aconex or similar.
• Able to work on Power BI.
• UAE driving license required.

Responsibilities

• Handle submittals and distribute for internal review.
• Receive consultant feedback and distribute documents to teams.
• Manage incoming and outgoing correspondence.
• Maintain comprehensive logs for correspondence and submissions.
• Develop Power BI dashboards to track submissions.

Skills

Document control

Power BI

EDMS knowledge (Aconex)

MS Office

Education

Graduate with minimum 3 years experience

Job description

Love organizing data and making things run smoother? Come be our Data Management Coordinator and help us turn info into impact

ALEC Holdings L.L.C - S.O (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises

In the UAE, ALEC has delivered many of the nation’s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEC provides strategic leadership, operational oversight, and shared services that support the performance and growth of all businesses within the Group. From governance, finance, and talent to innovation, digital systems, and sustainability, the Head Office acts as the central hub that enables each business unit to deliver with confidence, consistency, and excellence across the construction and engineering value chain.

Why Join Us?

As a Data Management Coordinator in ALEC Building, you’ll be at the heart of delivering iconic structures. Our team shapes landmark projects from foundation to finish - providing the space and support for you to take ownership, lead boldly, and build excellence into every detail.

At ALEC, we’re about more than just building iconic structures - we’re about building exceptional careers. As a trusted partner to some of the region’s most ambitious projects, we value innovation, operational excellence, and our people. Join us to deliver QAQC initiatives that directly shape our business success, from sourcing candidates to enhancing candidate experiences.

About Your Team

You’ll work with a friendly and focused team that values accuracy, collaboration, and clear communication. Together, we make sure data is well-organized and easy to use, helping the business run smoothly and make smart decisions.

We support each other, share knowledge, and always look for ways to improve how we manage and use data.

Your Role

As a Data Management Coordinator, you will:

1. Submittal Handling

• Receive all submittals (materials, shop drawings, prequalification, etc.) from subcontractors via EDMS.
• Distribute for internal review as per the distribution matrix.
• Submit reviewed documents to the consultant digitally (no hard copies).

2. Consultant Feedback & Distribution

• Receive consultant comments/approvals via EDMS.
• Assess and distribute documents to relevant teams based on project-defined distribution.

3. Correspondence Management

• Receive and distribute incoming correspondence via EDMS.
• Transmit outgoing correspondences to stakeholders via the approved matrix.

4. Register & Log Maintenance

• Maintain comprehensive logs including:
• Incoming/Outgoing Correspondence
• Transmittals & Submittals
• RFIs, Clarifications, Internal Reviews
• Work Notifications & Inspections
• Material Inspections, NCRs, Deficiencies
• CVIs, EIs, and other project-specific records

5. Power BI Dashboards

• Develop live dashboards to:
• Track submittal and correspondence review status
• Show approval statistics and inspection outcomes
• Analyze trends in submittals and inspections
• Provide custom analytics as per QA/QC and management needs

What We’re Looking For

• Qualifications & Experience
• Graduate with minimum 3years experience as a document controller.
• Good knowledge of MS Office and troubleshooting (If needed)
• Commendable knowledge with EDMS such as Aconex or similar
• Able to work on Power BI
• UAE driving license required

• Competency
• Passion and Commitment to work
• Excellent communication skills
• Positive attitude
• Quick Learner

What We Offer

• The chance to contribute to some of the UAE’s most iconic projects.
• A collaborative, supportive environment that values innovation and excellence.
• Opportunities for professional growth and career progression.

Ready to shape the future of digital project delivery?

If you’re inspired by what you’ve read and believe you’re the right fit, we’d love to hear from you.

Join ALEC Building and play a pivotal role in shaping a high-performing team that drives our success.

Apply today and be part of something excellent!