Data Administrator

Dubai Heights Academy; United Arab Emirates; On-site; AED 30,000 - 60,000; Full time

Job summary

An established educational institution is seeking a dedicated Data Manager to oversee and enhance the school's data systems. In this pivotal role, you will maintain the integrity and security of student data, support staff in using various educational software, and ensure the smooth operation of data management processes. The ideal candidate will possess a Bachelor's degree in Information Technology or a related field, along with proven experience in data management, particularly within the UAE's educational landscape. Join a dynamic team where your contributions will directly impact the school's growth and success.

Qualifications

• Bachelor's degree in IT or Data Management is essential.
• Proven experience in data management within an educational setting.
• Strong technical skills and ability to manage school MIS.

Responsibilities

• Manage and support school data systems and internal trackers.
• Assist in the setup and maintenance of educational software.
• Prepare demographic and statistical reports for KHDA portal.

Skills

Data Management

Technical Troubleshooting

Organizational Skills

Communication Skills

Education

Bachelor's degree in Information Technology

Bachelor's degree in Data Management

Tools

iSAMS

OpenApply

Kerboodle

Renaissance Place

Job description

The school currently has just under 700 students enrolled, with numbers expected to increase to approximately 1,060 in the upcoming academic year, on a trajectory towards a maximum capacity of 1,800 students.

The role will involve but is not limited to, the following:

1. Data System Maintenance and Support (MIS & CRM)

• Assist in the daily management and upkeep of the school s data systems (e.g., iSAMS and OpenApply).
• Maintain and update internal student data trackers as required.
• Support the accuracy, security, and integrity of all data in line with school policies
• Provide guidance and support to staff using school data systems.

2. Educational Software Administration

• Assist in the setup and maintenance of platforms such as Kerboodle and Renaissance Place.
• Liaise with software providers to resolve technical issues.
• Ensure user access and data are regularly updated.

Job Overview:

The school currently has just under 700 students enrolled, with numbers expected to increase to approximately 1,060 in the upcoming academic year, on a trajectory towards a maximum capacity of 1,800 students.

The role will involve but is not limited to, the following:

1. Data System Maintenance and Support (MIS & CRM)

• Assist in the daily management and upkeep of the school s data systems (e.g., iSAMS and OpenApply).
• Maintain and update internal student data trackers as required.
• Support the accuracy, security, and integrity of all data in line with school policies
• Provide guidance and support to staff using school data systems.

2. Educational Software Administration

• Assist in the setup and maintenance of platforms such as Kerboodle and Renaissance Place.
• Liaise with software providers to resolve technical issues.
• Ensure user access and data are regularly updated.

3. External Assessment Administration

• Support access and management of online platforms for GL Assessments, CAT4, NGRT, etc.
• Generate and distribute login credentials for students and staff.
• Coordinate assessment schedules in collaboration with relevant staff to meet deadlines.

4. Data Handling and Reporting

• Assist in the compilation and analysis of internal and external assessment data.
• Support Heads of Departments with reports and insights as needed.
• Prepare demographic and statistical reports for internal and external use, including uploads to the KHDA portal.

5. Academic Report Preparation

• Collate student data, including attendance and punctuality, for termly reports.
• Help coordinate the timely release and distribution of reports to parents and guardians.

6. Administrative Assistance

• Provide general administrative support to the Senior Leadership Team and the Data Manager as requested.
• Participate in relevant training and school events where necessary.

7. Professional Conduct

• Demonstrate professionalism, accuracy, and attention to detail in all work.
• Maintain confidentiality and adhere to school policies on data handling and privacy.

8. Additional Duties

• Carry out other tasks reasonably requested by the Principal or leadership team, including during holiday periods when required.

The successful applicant will be required to have the following:

Essential:

• Bachelor s degree in Information Technology, Data Management, or a related field.
• Proven experience in data management, preferably in a UAE educational setting.
• Experience in managing KHDA data including student attainment and progress preferred
• Proficiency in using a school MIS, CRM and other educational software.
• Strong technical skills with the ability to troubleshoot and resolve IT issues.
• Strong organisational and time management skills
• Strong written and verbal communication skills
• Proficiency in data entry and database management systems in addition to experience with admissions software and CRM
• Evidence of continuous professional development
• A creative, tenacious, self-motivated individual who thrives under pressure

These above-mentioned duties are neither exclusive nor exhaustive, the post-holder may be required to carry out other duties as required by the school management.

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