Crewing Coordinator

TRS Staffing Solutions; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading staffing solutions company is seeking a Crewing Coordinator to manage personnel appointments and crew rotations for vessels. The role requires a proactive individual with at least three years of experience in marine management, capable of navigating cultural diversity and working efficiently in a fast-paced environment.

Qualifications

• At least 3 years relevant experience in shipping/marine management.
• Good communication skills required.
• Flexibility and adaptability to a fast moving environment.

Responsibilities

• Assist in planning and appointing personnel to vessels.
• Monitor recruitment processes and crew budgets.
• Ensure compliance with international maritime standards.

Skills

Communication skills

Organisational skills

Planning skills

Cultural awareness

Adaptability

Job description

Provide an effective, efficient and integrated service related to crewing activities and work with compliance in mind at all times

Duties and responsibilities

• Assist in planning the appointment of personnel to assigned vessels in accordance with the procedures, agreed terms & conditions of employment and specified experience / training / qualification matrices.
• Assist the Senior Crewing Coordinator in the preparation of 12 month forward looking crew rotation plan for assigned vessels.
• Assist the Senior Crewing Coordinator to monitor the seafarers’ recruitment processes used by the Company and Manning Agencies.
• Be proactive with advice and support to colleagues with the aim of building strong professional working relationships.
• Advise the Senior Crewing Coordinator of any identified problems / difficulties.
• Plan, implement and control crew changes making appropriate arrangements in compliance with the Company procedures, international standards and within the budget.
• Assist in the implementation and follow-up of Seafarers’ Performance Appraisals, maintaining close liaison with the relevant reporting officer.
• Ensure input of appraisal reports in the company software.
• Assist the Senior Crewing Coordinator to ensure that assigned vessels manning levels comply with relevant international and Flag State legislations, union agreements and, in consultation with the Marine Superintendent are compatible with vessel maintenance needs, trading patterns and owner requirements.
• Enter all relevant seafarers’ data accurately into the company software. Assist in the preparation of crew budgets and monitor adherence to those budgets through effective cost control.
• Assist in the monitoring of crew P&I claims and assist relevant departments as required.
• Assist the Senior Crewing Coordinator in verification of the invoices received from suppliers

Skills and Requirements

• At least 3 years relevant experience working in shipping / marine management companies is desirable.
• Good communication (oral and written) skills.
• Awareness and understanding of cultural and diversity issues.
• Good organisational and planning skills.
• Flexible and adaptable with ability to work in a fast moving environment