Corporate Registration Coordinator / PRO

Al Futtaim Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading regional business house in Dubai seeks a professional to coordinate trade licenses and government documents. The ideal candidate is proficient in Arabic and English, has strong communication skills, and is proactive with excellent attention to detail. Responsibilities include processing licenses, preparing reports, and liaising with government authorities. This role offers a dynamic work environment and opportunities for development.

Qualifications

• Fluent/Excellent in Arabic and English.
• Own a car and possess a valid driving license.
• Creative with a 'can-do' attitude.

Responsibilities

• Coordinate and follow up with government authorities for trade licenses.
• Review and submit applications, reporting feedback to the team.
• Track transaction progress for approvals and issuance of NOCs.
• Process business licensing and other government documents.
• Prepare status reports and monthly transaction summaries.

Skills

Fluency in Arabic

Fluency in English

Excellent writing skills

Communication skills

Detail-oriented

Proactive and flexible

Tools

MS Word

PowerPoint

Excel

Job description

Toyota, Honda, Marks & Spencer, Ikea, Toys R Us, and Dubai Festival City are some of the world-renowned brands managed by the Al Futtaim Group of Companies. Established in the 1930s as a trading business, Al-Futtaim is a progressive regional business house in the Gulf region. Today, Al-Futtaim operates through more than 65 companies across sectors such as commerce, industry, and services, employing over 20,000 people across the UAE, Bahrain, Kuwait, Qatar, Oman, Egypt, Saudi Arabia, Sri Lanka, Syria, Pakistan, Singapore, and Europe.

Responsibilities:

1. Coordinate and follow up with government authorities to process and finalize trade licenses.
2. Review and submit applications, reporting feedback to the back office team.
3. Track transaction progress to expedite approvals and facilitate issuance of NOCs.
4. Process and finalize business licensing, Membership Certificates, Agency Certificates, Commercial Registration, Insurance Certificates, Police Reports, RERA/DM applications, and other government documents.
5. Provide recommendations to reduce costs or timeframes and address barriers during license processing.
6. Work closely with business unit representatives to ensure proper documentation and clarify requirements.
7. Prepare status reports and monthly transaction summaries.
8. Draft and forward correspondence to government authorities for managerial approval.
9. Assist in document preparation and archiving for the back office team.
10. Represent the department with professionalism and uphold a positive image.

Qualifications:

• Fluent/Excellent in Arabic and English.
• Own a car and possess a valid driving license.
• Excellent writing and communication skills.
• Proactive, flexible, and able to work independently or in a team.
• Proficient in Windows applications (MS Word, PowerPoint, Excel).
• Extremely detail-oriented.
• Creative with a 'can-do' attitude.

About The Company:

Founded in the 1930s, the Al-Futtaim Group started as a trading enterprise. It expanded rapidly in the 1940s and 50s to become a leading commercial, industrial, and services organization in the Gulf region. Currently, it operates over 40 companies, leading various market segments in the UAE and expanding to Bahrain, Kuwait, Qatar, Oman, and Egypt. The Group emphasizes technological investment, integrity, service, social responsibility, and decentralization to maintain its competitive edge and uphold a strong work culture.