Corporate Receptionist - Law Firm

Barratt Galvin; Dubai International Financial Centre; On-site; AED 60,000 - 120,000; Full time

Job summary

A prestigious international law firm in Dubai seeks a polished Receptionist / Office Administrator. This role is crucial for maintaining operational excellence, providing a professional first impression, and supporting various administrative tasks in a dynamic environment. Ideal candidates are well-organised, detail-oriented, and experienced in client-facing roles.

Qualifications

• Previous experience in a receptionist or administrative support role is preferred.
• Effective written and verbal communication skills are essential.
• Self-motivated with the ability to manage multiple tasks.

Responsibilities

• Act as the first point of contact for clients and visitors.
• Coordinate booking of meeting rooms and prepare boardrooms.
• Provide general administrative assistance across teams.

Skills

Attention to detail

Organisational abilities

Communication skills

Proactivity

Tools

Microsoft Office Suite

Job description

Job and Company Overview: On behalf of a prestigious international law firm, we are seeking a well-presented and highly organised Receptionist / Office Administrator to join the thriving Dubai office. This is a front-facing role ideal for a polished and dependable professional who thrives in a dynamic, client-focused environment. The position is key to ensuring the day-to-day operational excellence of the office, from welcoming guests to providing administrative and logistical support across departments. This is a permanent opportunity with a working schedule ofMonday to Friday, 8:30 AM – 5:30 PM. Key Responsibilities: • Act as the first point of contact for clients, visitors, and staff, creating a welcoming and professional atmosphere. • Oversee visitor check-in procedures while maintaining discretion and confidentiality. • Maintain a clean, organised, and professional reception area. • Coordinate the booking of meeting rooms for both client-facing and internal meetings. • Ensure boardrooms are fully prepared with necessary equipment, materials, and refreshments. • Support internal events by handling logistics such as registration and guest arrival. • Provide general administrative assistance across teams including digital and physical filing. • Monitor office supplies and liaise with vendors for replenishment as needed.

• Strong attention to detail and excellent organisational abilities. • Effective written and verbal communication skills. • Self-motivated, with the ability to work independntly and manage multiple tasks. • Professional and proactive in approach, with a strong sense of responsibility. • Previous experience in a receptionist or administrative support role is preferred. • Comfortable with basic office equipment and familiar with Microsoft Office Suite (Word, Excel, etc.).