Corporate Front Office / Office Coordinator

Black Pearl; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

An established industry player is seeking a Corporate Front Office/Office Coordinator to enhance their administrative operations. In this pivotal role, you will be the first point of contact for visitors, ensuring a warm welcome and providing essential support across various administrative tasks. Your responsibilities will include managing the reception area, coordinating travel, and maintaining office supplies, all while delivering high-quality service. This role is perfect for someone with strong organizational skills and a passion for customer service, looking to contribute to a dynamic team in a vibrant workplace.

Qualifications

• Strong communication and organizational skills are essential.
• Experience in administrative roles is preferred.

Responsibilities

• Welcome and greet guests, ensuring a positive first impression.
• Manage phone calls, emails, and correspondence efficiently.
• Coordinate travel arrangements and assist with administrative tasks.

Skills

Administrative Support

Communication Skills

Customer Service

Organizational Skills

Time Management

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Office Equipment

Computer Software

Job description

We are currently working on behalf of a large investment holding group based in Abu Dhabi and they are looking to hire a Corporate Front office / Office Coordinator to join their team.

Synopsis :

The receptionist is the first point of contact for the company and will provide administrative support across the organization. The receptionist will handle the flow of people through the business, welcome and greet guests, and coordinate all front desk transactions and activities, including distributing correspondence and redirecting phone calls and messages. Additionally, the receptionist will support other team members with various day-to-day administrative tasks, including coordinating travel requirements, assisting with billing reports, room and calendar bookings, and ad hoc admin tasks. Duties include delivering high-quality service in a timely manner.

Key accountabilities (non-exhaustive) :

• Ensure reception area is tidy and presentable with all necessary stationery materials, forms, brochures, envelopes, pens, etc.
• Order office supplies, including pantry supplies, and maintain inventory stocks.
• Maintain emergency details and information, first aid, etc. in a timely and effective manner.
• Coordinate with any maintenance issues regarding office equipment.
• Assist management from time to time with any clerical requirements.
• Serve visitors by greeting, welcoming, directing, and announcing them appropriately.
• Answer, screen, and forward any incoming phone calls and emails while providing basic information when needed.
• Provide basic and accurate information in person and via phone/email.
• Receive and sort daily mail, deliveries, and couriers.
• Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges).
• Update appointment calendars and schedule meetings/appointments, coordinating any meetings booked and arranged.
• Ensure that meeting rooms are organized and tidy.
• Ensure meeting rooms are booked accordingly as requested.
• Ensure guests/visitors are added to the visitor’s access list.
• Perform any ad hoc administration tasks assigned that may include transactional administration such as PR, utility bills, magazine, and newspaper subscriptions, etc.
• Perform other clerical receptionist duties such as filing, photocopying, etc., while maintaining confidentiality and professionalism.