Corporate Business Travel Coordinator - Arabic Speaker

Confidential Careers; Dubai; On-site; AED 40,000 - 80,000; Full time

Job summary

An established industry player is looking for a detail-oriented Corporate Travel Coordinator to manage all business travel arrangements. This role involves coordinating travel logistics, ensuring compliance with company policies, and providing exceptional service to travelers. The ideal candidate will have strong organizational skills, a proactive attitude, and the ability to adapt quickly to changing travel requirements. Join a dynamic team where your contributions will enhance the travel experience for employees and executives alike, ensuring cost-effective and efficient travel management.

Qualifications

• 2+ years of experience in corporate travel coordination.
• Bachelor’s degree in Business Administration or related field preferred.

Responsibilities

• Coordinate domestic and international business travel for employees.
• Manage relationships with travel vendors and negotiate terms.
• Monitor travel expenses and ensure policy compliance.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Attention to Detail

Problem-Solving Skills

Fluency in English

Fluency in Arabic

Education

Bachelor’s degree in Business Administration

Travel Management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Title: Corporate Travel Coordinator - Business Travel

Location: Dubai, United Arab Emirates

Job Type: Full-Time

Position Summary:

We are seeking an organized, detail-oriented, and proactive Corporate Travel Coordinator to manage all business travel arrangements for employees and executives. In this role, you will be responsible for coordinating travel logistics, ensuring cost-effective travel options, managing relationships with travel vendors, and providing exceptional customer service to travelers. The ideal candidate will possess excellent communication skills, a strong understanding of corporate travel needs, and the ability to adapt to changing requirements in a fast-paced environment.

Key Responsibilities:

Travel Planning & Coordination:

• Arrange domestic and international business travel for employees, including flights, accommodations, transportation, and itineraries.
• Ensure travel arrangements align with company policies, budget constraints, and preferred suppliers.
• Handle special requests for travel accommodations, including VIP and executive-level bookings.

Vendor Management & Negotiation:

• Manage relationships with travel vendors, including airlines, hotels, and car rental services.
• Negotiate favorable terms, rates, and discounts with travel suppliers.

Expense Management & Reporting:

• Monitor and report on travel expenses to ensure adherence to the company’s travel policy and budget.
• Review and process travel reimbursements and ensure timely submission.

Traveler Support:

• Provide excellent customer service to employees regarding travel inquiries, changes, cancellations, and emergencies.
• Assist travelers with real-time flight changes, cancellations, and booking adjustments as necessary.

Policy Compliance:

• Ensure that all travel arrangements comply with corporate travel policies and industry regulations.
• Provide guidance and support to employees on travel policies and best practices.

Travel Documentation & Record-Keeping:

• Maintain accurate travel records and create reports for internal stakeholders.
• Track and manage business travel bookings and expenses to ensure accurate documentation and compliance.

Travel Program Optimization:

• Continuously evaluate and recommend improvements to the company’s travel program, ensuring efficiency and cost-effectiveness.
• Keep up to date with industry trends, emerging travel technologies, and new vendor opportunities to improve the overall travel experience.

Qualifications:

Education:

• Bachelor’s degree in Business Administration, Travel Management, or a related field preferred.

Experience:

• Minimum of 2 years of experience in corporate travel coordination or business travel management.

Skills:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail and problem-solving skills.
• Fluent in English and Arabic.

Personal Attributes:

• Customer-focused with a friendly and approachable demeanor.
• Ability to work under pressure and handle last-minute travel changes or issues.
• Proactive, flexible, and adaptable in a dynamic work environment.