Conference Project Management

Aswaar Consulting; Abu Dhabi; On-site; AED 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dynamic Conference Manager to lead the planning and execution of impactful events. This role involves meticulous project management, from logistics coordination to marketing strategies, ensuring a seamless experience for attendees. The ideal candidate will possess strong organizational skills and a proven track record in the scientific or academic community, with a focus on enhancing participant satisfaction. Join a forward-thinking team dedicated to fostering collaboration and innovation through engaging conferences that connect scientists, researchers, and students globally.

Qualifications

• Proven experience in conference planning and project management.
• Strong organizational and multitasking skills essential for managing multiple projects.

Responsibilities

• Develop and execute comprehensive project plans for conferences.
• Oversee logistics, registration, and on-site activities for successful events.

Skills

Conference Planning

Logistics Coordination

Marketing and Promotion

Budget Management

Communication Skills

Organizational Skills

Education

Bachelor's Degree in Event Management or related field

Project Management Certification

Job description

• Conference Planning: Develop and execute a comprehensive project plan for the conference, including timelines, tasks, and resource allocation to ensure all aspects of the event are meticulously planned and executed.

• Logistics Coordination: Oversee all logistical aspects of the conference, including venue selection, audiovisual requirements, branding & giveaways, catering, transportation, and accommodations, to ensure a seamless and enjoyable experience for attendees.

• Marketing and Promotion: Partner with the marketing team to develop and implement promotional strategies to increase conference visibility and attract a diverse audience of scientists, researchers, and students from around the world.

• Registration Management: Manage the conference registration process, including developing registration systems, tracking attendee registrations, and providing support to participants with registration inquiries.

• On-site Management: Oversee all on-site activities starting from setup to onsite support during the conference, including registration, speaker management, session coordination, and attendee assistance, to ensure a smooth and successful event experience.

• Budget Management: Oversee the conference budget, including forecasting expenses, tracking costs, and ensuring financial objectives are met. Collaborate with finance and accounting teams to manage payments, invoices, and financial reporting throughout the conference planning and execution process.

• Post-Conference Evaluation: Conduct post-conference evaluations to assess attendee satisfaction, gather feedback from participants and stakeholders, and identify areas for improvement for future events.

• Proven experience in conference planning and project management, preferably in the scientific or academic community. UAE experience is a must.

• Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously while maintaining attention to detail and meeting deadlines.

• Excellent communication and interpersonal skills, with the ability to collaborate effectively with scientists, sponsors, vendors, and internal teams.