Commercial Events Specialist - Office Of University Events

NYUAD Institute; Abu Dhabi; On-site; AED 180,000 - 260,000; Full time

Job summary

NYU Abu Dhabi invites applications for a Commercial Events Specialist to increase community participation across NYUAD sports, arts, conference and meeting spaces. The position reports to the Assistant Director, Commercial and University Events.

The Specialist will design and deliver a range of diverse and commercially successful events, targeting Abu Dhabi and UAE constituents. Ability to work weekends/holidays and strong vendor relationships are essential.

Qualifications

• Bachelor's degree required.
• 5+ years in events management.
• Familiar with UAE licensing requirements (ADTA, TCA).
• Excellent communication and client service skills.
• Fluent in English; UAE driver's license required.

Responsibilities

• Plan and execute events to expand usage of NYUAD spaces for external groups in Abu Dhabi and wider UAE.
• Prepare quotations and manage AV, catering & facilities using NYUAD staff and partners.
• Support University Events in major events such as Commencement.
• Prepare forecasts, monthly reports and presentations for events.
• Engage with NYUAD TCA team to obtain licenses required to host events.

Skills

Event management

Vendor relations

Negotiation

Budgeting

Communication

MS Office

Reporting

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Description:

Position Summary

Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint a Commercial Events Specialist reporting to the Assistant Director, Commercial and University Events.

The Specialist should increase community participation across NYUAD sports, arts, conference and meeting space facilities through the design and delivery of diverse, exciting and commercially successful events and activities, targeting individuals, groups and organizations from Abu Dhabi and the UAE. Manage resources responsible for delivering a range of events. Work closely with NYUAD stake holders and Tamkeen counterparts to develop and deliver programs focused on Abu Dhabi, UAE and broader community participation.

Key Responsibilities:

• Plan and execute events and activities to expand the use of sports, arts, conference and meeting facilities by external constituents from the local area, Abu Dhabi and wider UAE community
• Prepare worksheets, quotations for assigned events and manage all AV, catering & facilities requirements through NYUAD staff, Royal catering, EFS and campus safety
• Support University Events team in major events such as Commencement Exercises etc.
• Prepare forecasts, monthly reports, presentations for the past and upcoming events
• Engage and partner with the NYUAD TCA team to get appropriate licenses required to host events

Qualifications

Required Education:

• Bachelors Degree

Required Experience:

• 5+ years in the Events Management experience
• Familiar with various UAE Events licensing requirements ADTA, TCA etc. UAE experience a plus.
• Excellent communication and interpersonal skills
• Outstanding client service skills
• Ability to negotiate, influence and build strong relationships
• Working knowledge of Microsoft Office
• Produce proposals, contracts and other related booking tools
• Able to prepare, present monthly reports for data reporting and forecasts
• Available to work on Weekends, holidays & evenings, within a short notice period, as and when required
• Fluent in English
• UAE Driver's License required

Preferred Experience:

• Hospitality & Events
• Arabic Language

Additional Information

About NYUAD

NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU's global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.