Chief Operating Officer

Abu Dhabi National Oil Company; Abu Dhabi; On-site; AED 80,000 - 150,000; Full time

Job summary

An established industry player is seeking a Chief Operating Officer to lead procurement strategies and manage purchasing processes. This pivotal role involves ensuring the availability of materials and services while optimizing supplier performance and compliance with company policies. The ideal candidate will have a strong background in supply chain management, excellent negotiation skills, and a commitment to continuous improvement. Join a forward-thinking company that values innovation and sustainability, and make a significant impact on its operational success.

Qualifications

• Bachelor's degree in Engineering or Management required.
• 8+ years of experience, including 2 years in supply chain or purchasing.

Responsibilities

• Manage purchasing processes to ensure material availability.
• Evaluate supplier performance and conduct tendering processes.
• Plan and supervise activities within the assigned area.

Skills

Analytical Skills

Negotiation Skills

Supplier Performance Evaluation

Procurement Strategies

Communication Skills

Education

Bachelor's degree in Engineering

Bachelor's degree in Management

Job description

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Audit & Assurance

Chief Operating Officer

Manage the purchasing process for the respective portfolio in line with the company policies and practices to ensure the availability of requested materials and services to support the company's business, operations, and projects.

Job Specific Accountabilities (Part 1)

• Receive purchasing requests (PRs) from authorized end users or inventory control, ensuring requests are clear regarding quantities, specifications, and conditions.
• Interact with end users to understand their requirements and ensure proper descriptions for purchase requisitions.
• Categorize and analyze requests according to procurement strategies such as category management, local purchases, and projects.
• Review stock levels with inventory control or end users to ensure requested items are available without duplication or delays.
• Issue purchase orders in line with request types and procurement procedures to vendors or suppliers.
• Identify new local and international suppliers and vendors for the portfolio and update the commercial directory.
• Communicate procurement processes to suppliers and vendors, including prequalification, tendering, and financial terms.
• Implement sourcing strategies aligned with company policies and business plans.
• Evaluate supplier performance and provide feedback to ensure reliable supply chain management.
• Report updates related to suppliers, such as supply list modifications and performance metrics.
• Conduct tendering processes following company policies to identify the best supply sources and ensure legal compliance.
• Prepare and recommend bidder lists.
• Evaluate bids technically and commercially, aligning with end-user, finance, and legal requirements.
• Prepare documents for procurement or tendering committees.
• Participate in negotiations with vendors to secure best value and quality.
• Negotiate prices, Incoterms, and terms and conditions; prepare award recommendations.
• Secure necessary financial guarantees (e.g., Letter of Credit, Performance Guarantee) before issuing purchase orders.
• Issue purchase orders and coordinate with finance for payments.

Job Specific Accountabilities (Part 2 & 3)

Generic Accountabilities

Supervision

• Plan, supervise, and coordinate activities within the assigned area.
• Train and develop staff to meet objectives.

Budgets

• Assist in preparing department budgets and monitor variances.
• Implement approved policies and procedures to support operational standards.

Performance Management

• Contribute to achieving performance objectives aligned with company frameworks.

Innovation and Continuous Improvement

• Develop tools and techniques to improve processes and efficiency.

HSE & Sustainability

• Comply with health, safety, environment, and sustainability policies and standards.

Reports

• Provide inputs for management reports and progress updates.

Additional Sections

Qualifications include a Bachelor's degree in Engineering, Management, or relevant disciplines, with at least 8 years of experience, including 2 in supply chain or purchasing. Knowledge of technical terminologies, analytical skills, and certifications like CIPSA are preferred. Work conditions involve minimal physical effort, with potential site visits in an environment exposed to weather conditions.