ceo assistant

optimum carpentry; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in the construction and civil engineering sector is seeking a dedicated CEO Assistant. The role involves managing the CEO's schedule, facilitating communication, and providing administrative support. Ideal candidates will have a strong background in executive support, excellent organizational skills, and proficiency in Microsoft Office. This full-time position offers an opportunity to work in a dynamic environment, contributing to the success of the executive team.

Qualifications

• Minimum 3-5 years of experience in administrative or executive support roles.
• Fluency in English required; Arabic is a plus.
• High level of discretion in handling confidential information.

Responsibilities

• Coordinate and update the CEO's daily schedule.
• Draft and format official letters and correspondence.
• Attend executive meetings and accurately record meeting minutes.

Skills

Communication

Organizational Skills

Problem Solving

Education

High school diploma

Diploma or bachelor's degree in administration

Tools

Microsoft Office

Job description

0 Key Responsibilities: • Coordinate and update the CEO's daily schedule. • Organize internal and external meetings and prepare meeting materials in advance. • Monitor the CEO's email inbox, prioritize messages, and respond to urgent matters. • Archive documents, decisions, and agreements with strict confidentiality. • Manage calendars, appointments, and time-sensitive tasks. • Welcome and receive visitors, clients, and suppliers on behalf of the CEO. • Facilitate communication between the CEO and other departments. • Draft and format official letters and correspondence (internal and external). • Assist in preparing monthly and annual executive reports. • Collect data from various departments and provide executive summaries. • Prepare presentations and administrative reports as needed. • Attend executive meetings and accurately record meeting minutes. • Document key points, decisions, and assigned action items. • Follow up with relevant parties to ensure completion of tasks assigned by the CEO. • Coordinate local and international travel arrangements and accommodations. • Track assigned tasks and report progress to the CEO. • Organize and maintain files and records according to internal systems. • Monitor and request office supplies as needed. • Provide logistical support for events, conferences, and key meetings.

Qualifications & Requirements:

• High school diploma required; diploma or bachelor's degree in administration or a related field is preferred. • Minimum 3-5 years of experience in administrative or executive support roles. • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). • Excellent communication and organizational skills. • Ability to multitask and work under pressure. • High level of discretion in handling confidential information. • Strong problem-solving and decision-making skills. • Fluency in English is required (Arabic is a plus). • Previous experience in executive environments or corporate offices is preferred.

Employment Type

Full Time

Company Industry

• Construction
• Civil Engineering

Department / Functional Area

• Administration

Keywords

• Executive Support
• Research & Analysis
• Problem Solving

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